20 Best Administrative & Business Operations Occupations jobs in Charlotte, NC (Hiring Now!)

Executive Assistant
TTX —Charlotte, NC
Acts as the legal liaison for the Company’s immigration matters by arranging calls with outside counsel, apprising the client of status changes, gathering…
Estimated: $73.2K - $92.6K a year
Business Process Modeler
Deloitte —Charlotte, NC
Bachelor's degree in a relevant field; a Master's degree is a plus. Good communication skills, with the ability to explain complex models to non-technical…
Estimated: $94.3K - $119K a year
Office Administrative Assistant
INFOPRO LEARNING PRIVATE LIMITED —Charlotte, NC
Key Responsibilities:*• Provide administrative support including word processing, slides and presentations and production of reports• In R& D groups, assists in…
$24 - $27 an hour
Quick Apply
2h
Operations Performance Improvement Manager
Resolvion —Charlotte, NC
Minimum of 3 years of experience in performance improvement, or a related field. Proficiency in relevant software and tools, including Microsoft Office Suite…
From $75,000 a year
Quick Apply
7d
Dog Daycare/ Kennel Attendant/Front Desk
Camp Bow Wow —Charlotte, NC
Responsibilities: - Supervise and monitor dogs in a daycare setting to ensure their safety and well-being - Engage in playtime and provide exercise for dogs -…
$12.50 - $13.00 an hour
Quick Apply
Senior Business Development Associate
Tanner Pharma Group —Charlotte, NC
A bachelor’s degree in business, marketing, or a related field. Candidates may be required to organize reference calls upon request.
$50,000 - $55,000 a year
Quick Apply
5h
Leasing Consultant
HHHunt —Charlotte, NC
Drive interest and awareness locally in our community through onsite events, participating in philanthropic efforts, and utilizing your savvy social media…
From $15.59 an hour
Quick Apply
1d
Data Control Officer
Sitemetric —Charlotte, NC
Sitemetric provides construction owners, general contractors, subcontractors, and workers data, hardware, software, and tech-enabled services in combinations…
From $20 an hour
Quick Apply
Employee Benefits - Quoting Specialist
CIIG —Rock Hill, SC
Strong ability to problem solve, make independent decisions with minimal oversight, set and meet deadlines, communicate, negotiate, work under pressure,…
From $55,000 a year
Quick Apply
7d
Business Operations Regional Support Specialist
Spectrum —Charlotte, NC
Tier 1 Internal and External Client Support: Fielding inbound inquiries from internal and external clients, using resources to answer questions, resolve issues,…
1d
Administrative Assistant for Compliance
Community Medicine Foundation Inc. / DBA North Central Family Medicine Center —Rock Hill, SC
Perform administrative functions including scanning, copying, faxing, filing, and data entry. Assist in preparing for and responding to routine, scheduled, and…
From $16.50 an hour
Quick Apply
5d
Business Developer (Outside Sales) - Commercial Landscape Maintenance
Providence Landscape Group —Charlotte, NC
Our use of current technology and state-of-the art equipment, plus our commitment to technical training for all employees, ensures that our clients receive both…
$70,000 - $115,000 a year
Quick Apply
9d
Personal Assistant
Ny2qc Kutz —Charlotte, NC
Front desk duties including greeting visitors, answering calls, and handling inquiries. Previous experience in front desk or customer-facing roles is a plus.
$17.82 - $21.46 an hour
Quick Apply
3d
Business Development Director
Alpha II —United States
Build partner and sales pipeline through outbound prospecting and collaboration with marketing. Create solution, pricing and GTM strategies to fit partner needs…
Estimated: $137K - $173K a year
Quick Apply
5d
Administrative Assistant I (Full-time, North Carolina Based)
Alliance Health —Charlotte, NC
This position will organize and implement administrative support processes to ensure the efficient operation of the office, including answering phones, greeting…
$15.96 - $20.75 an hour
9h
Business Development Manager
CPI Security —Charlotte, NC
2+ years' sales experience in the industrial, warehouse, manufacturing, hospitality, or construction industry. Competitive Compensation based on Experience.
Estimated: $62.1K - $78.7K a year
Quick Apply
11d
Front Desk Receptionist
Butler Quinn & Hochman, PLLC —Charlotte, NC
Duties for said position include and are not limited to: administrative support, distributing correspondence, redirecting phone calls, welcome guests and greet…
From $15 an hour
Quick Apply
6d
Executive Licensed Real Estate Assistant
Ivester Jackson Distinctive Properties | Christie's Real Estate —Cornelius, NC
*Administrative Support:* Provide comprehensive administrative support, including calendar management, correspondence, and travel arrangements, enabling our…
Estimated: $43.6K - $55.2K a year
Quick Apply
8d
Administrative Associate II
North Carolina North Carolina Dept of Public Safety —Mecklenburg County, NC
Primary responsibilities include but not limited to answering the telephones and transferring to appropriate staff members; meet and greet clients and visitors;…
$27,373 - $47,903 a year
1d
Regional Property Manager
Apartment Management Consultants, LLC —Charlotte, NC
Certified Apartment Property Supervisor (CAPS) certification preferred. Regional Property Managers oversee the operations, staff, financial budgeting and…
$95,000 a year
Quick Apply

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Executive Assistant

TTX - Charlotte, NC

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Job Details

Full-time Estimated: $73.2K - $92.6K a year

Qualifications

Microsoft Powerpoint
Microsoft Excel
Oracle
5 years
Executive administrative support
Visio
Analysis skills
Bachelor's degree
Legal drafting
SharePoint
Intellectual property law
Budgeting
Paralegal Certificate
Personal assistant experience
Time management

Full Job Description

JOB SUMMARY

This position works alongside in-house counsel in carrying out the general functions of the Law Department and supports the in-house attorneys, the Government Affairs Manager, the VP Law, General Counsel & Corporate Secretary, as well as the President & CEO. A high degree of professionalism in approach, appearance, and communication style is required, as well as the exercise of good judgement, discretion and accuracy and attention to detail. The Law Department is a small group, so collaboration, support and communication are extremely important.

RESPONSIBILITIES

Serves as the Law Department’s administrator for department systems, including contract management (Oracle), Enterprise Content Management (M-Files) and SharePoint systems. Duties include understanding current processes, assisting department members with system issues, facilitating DocuSign, opening support tickets where necessary, ensuring content is appropriately saved in the correct repository and continuously working to improve processes.
Provides highly sensitive and confidential support to the Corporate Secretary and Board of Directors, including planning and preparation for quarterly Board meetings and of related materials both in paper and electronic form (Diligent), and management of historical minutes; ensures proper filing of relevant documents with the Surface Transportation Board (STB); facilitates annual processes relative to the Board and Committees as well as payments; and ensures Board members can access materials electronically.
Performs accounting functions using Excel and Oracle, including creating and managing the Law Department’s budget; providing quarterly forecast projections and monthly accruals; coding monthly invoices and obtaining attorney approval; completing attorney expense reports as may be requested, and drafting requisitions via the Oracle procurement management module.
Assists with Trademark and Patent renewal application efforts, which includes maintaining files, gathering applicable specimens, powers of attorney and executed applications.
Assists the Compliance Officer function by maintaining the Compliance Helpline Portal to accurately reflect the status of any complaints, ensuring all closing memos are properly saved and tracked, and providing in-house attorneys with data and reports as requested.
Supports special projects and assignments, including answering discovery requests and subpoenas; fulfilling requests for good standing certificates; completing filings with federal regulatory agencies; conducting legal research; assisting in-house counsel on various matters and drafting department communications.
Manages the department’s business continuity efforts, which includes updating the business continuity plan and record retention schedule; managing on-site records and purging records consistent with the record retention schedule; and representing the Law Department on TTX’s Business Continuity Committee.
Acts as the legal liaison for the Company’s immigration matters by arranging calls with outside counsel, apprising the client of status changes, gathering responsive documents, drafting employment verification letters and other correspondence as needed.
Coordinates the Environmental Health & Safety audits for the field, including selection of locations, scheduling, review of draft audit reports and attending audits as requested by in-house counsel.
Assists with contract management, including with intake and uploading of contracts and related documents into Oracle system; reviewing, editing, and redlining NDAs, SOWs and other contract documents based on the Company’s existing forms and templates; interacting directly with internal clients to facilitate contract review; interacting with the C-Suite to obtain Executive Approvals; routing contracts for execution via DocuSign; and managing renewal/termination notices.
Maintains electronic and hard copy files in an organized manner.
Supports the President & CEO serving as the primary point of contact for corporate information and TTX Company Board of Directors meetings and matters.

QUALIFICATIONS

Bachelor's degree and 5+ years of professional work experience as an Executive Assistant within a corporate or legal setting
Paralegal certificate would be considered a plus.
Proven professional experience assisting/supporting executives within a corporate work environment.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to function well in a high-paced and at times stressful environment.
Ability to maintain confidentiality and to exercise discretion and good judgment.
Familiarity with a variety of legal concepts, practices, and procedures would be considered a huge plus.
Experience with relying on judgment, to plan and accomplish goals and make sound business decisions.
Proficient in PowerPoint, Excel and Word with the ability to create presentations, graphs and charts. Proficient in Visio a plus.
Familiarity with financial and contract management systems (such as Oracle) and/or willingness to learn systems with proven ability to maintain and balance a budget.

PHYSICAL JOB REQUIREMENTS

(The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.)

General office environment; may be required to travel on occasion, typically four to six times a year. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit (remain stationary within work area) and use hands to finger, handle, feel and reach. The employee is occasionally required to move about (stand, walk). The employee must occasionally lift and/or transport up to 10 pounds. Correctable vision required for close, distance, and color vision capabilities.

The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

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Administrative & Business Operations Occupations jobs in Charlotte, NC

Executive Assistant

Business Process Modeler

Office Administrative Assistant

Operations Performance Improvement Manager

Dog Daycare/ Kennel Attendant/Front Desk

Senior Business Development Associate

Leasing Consultant

Data Control Officer

Employee Benefits - Quoting Specialist

Business Operations Regional Support Specialist

Administrative Assistant for Compliance

Business Developer (Outside Sales) - Commercial Landscape Maintenance

Personal Assistant

Business Development Director

Administrative Assistant I (Full-time, North Carolina Based)

Business Development Manager

Front Desk Receptionist

Executive Licensed Real Estate Assistant

Administrative Associate II

Regional Property Manager

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Administrative &amp; Business Operations Occupations jobs in Charlotte, NC

Administrative & Business Operations Occupations jobs in Charlotte, NC