20 Best Administrative & Business Operations Occupations jobs in Chicago, IL (Hiring Now!)

Administrative Assistant
Mather Headquarters —Evanston, IL
Greets visitors at Mather HQ, provides coverage for reception desk and office management, and other duties as assigned. Manages and books travel arrangements.
Estimated: $44.7K - $56.6K a year
Administrative Assistant
Davis Staffing Inc. —Chicago, IL
Must have a 1-year data entry experience in their recent work history. Assisting with payroll data entry. Data entry: 1 year (Required).
$16.50 an hour
Quick Apply
4h
Clinical Regional Manager
Inizio Engage —Chicago, IL
To possess a full valid US driver’s license at all times and to notify the company immediately of any offences or accumulation of penalty points.
Estimated: $127K - $160K a year
5d
Administrative Assistant & Database Coordinator
St. Chrysostom's Episcopal Church & Day School —Chicago, IL
Answers the Church’s main phone line, responds to general Church related inquiries; transfers all other calls to the appropriate party.
$20 - $22 an hour
Quick Apply
7d
Advanced Contract Specialist
HCSC —Chicago, IL
This position is also responsible for developing master document and/or account-specific financial agreements, including phases of research drafting,…
Estimated: $71.3K - $90.3K a year
The Personal Property Data Manager and Executive Assistant
Fulcrum Tax Advisory, LLC —Chicago, IL
5+ years of experience in property assessment, taxation, commercial real estate, or a related field, with a strong background in document and database…
$80,000 - $85,000 a year
Quick Apply
Director of Business Development
New Wave International Cargo, Inc —Hodgkins, IL
The ideal candidate will be responsible for identifying new business opportunities, building and maintaining client relationships, attributing to the success…
From $175,000 a year
Quick Apply
Executive Assistant
Center for Tech and Civic Life —Chicago, IL
Receive and review all incoming communication (hundreds/day) for the Executive Director. 401(k) contribution matching up to 4%.
$75,000 a year
Quick Apply
20h
Director of Operations
CARPLS —Chicago, IL
Knowledge of legal technology tools and ability to develop and drive technology strategy and implementation. Serve as the primary internal and external contact…
$115,000 - $125,000 a year
Quick Apply
8d
Office - Billing Data Entry (w/ Advanced Excel) (WFH)
JobGiraffe —Lombard, IL
_This is a contract assignment anticipated to last through September 2024 (or longer) to cover a leave_. Learn to upload invoices for the invoice processing…
$25 an hour
Quick Apply
3h
Manager, Talent Acquisition
Zekelman Industries —Chicago, IL
Manage an effective and responsive recruitment function that successfully delivers all facets of recruitment throughout the organization, conducting various…
Estimated: $101K - $128K a year
Administrative Assistant
Community Assistance Programs —Chicago, IL
Answer and direct phone calls in a professional and courteous manner. Perform general clerical duties, including but not limited to photocopying, scanning,…
$21 - $25 an hour
Quick Apply
Human Resources Administrator (Bilingual in Mandarin)
IM Global LLC —Elk Grove Village, IL
Associate's degree in related field required. Develop and implement HR policies throughout the organization. Administer health and life insurance programs.
$41,000 - $47,000 a year
Quick Apply
Administrative Operations Specialist
Atira Hotels 1290 N Clybourn Ave, Chicago IL, 60610 —Chicago, IL
Process and handle real estate broker licensing applications and renewals. Attention recent hospitality college graduates or those with 2-3 years of hospitality…
$60,000 - $65,000 a year
Quick Apply
7d
Assistant Business Account Executive
Employment & Employer Services, Inc —Chicago, IL
This is a field role with a need to perform clerical and administrative duties in a physical office. Knowledge of the employment field.
Estimated: $39.5K - $50K a year
Quick Apply
Leasing Agent/Administrative Assistant
Alto Realty —Chicago, IL
Prepare leasing agreements and conduct credit checks. Proficiency in phone etiquette and customer relationship management. Coordinate move-ins and move-outs.
$23 - $25 an hour
Quick Apply
Licensed Community Association Manager
Confidential —Chicago, IL
Candidates must possess active State of Illinois CAM license to be considered for available positions. Maintain municipal, state, and federal licenses or…
$90,000 - $140,000 a year
Quick Apply
Administrative & Business Development Associate
La Clinica —Chicago, IL
Drive to different locations as needed (valid driver’s license & mode of transportation are required). Valid driver's license required.
From $42,000 a year
Quick Apply
4d
Summer Leasing Specialist/Apartment Hunter
Real Estate Sales Academy —Chicago, IL
No previous real estate experience required; we provide all the training you need to succeed. Harness the busy summer moving season to maximize your earnings…
Estimated: $55.5K - $70.3K a year
Quick Apply
Operations Administrative Assistant- Chicago
Renewal by Andersen —Des Plaines, IL
Support the development, documentation, implementation and performance tracking for CORO locations (that can be leveraged by ARO) with regard to compliance…
$24 - $28 an hour
Quick Apply

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Administrative Assistant

Mather Headquarters - Evanston, IL

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Job Details

Estimated: $44.7K - $56.6K a year

Benefits

Continuing education credits
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
Life insurance

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
5 years
Microsoft Office
Administrative experience
Leadership
Communication skills

Full Job Description

Join our team as an administrative assistant and play a key role in supporting the senior leadership team which is called the Possibilities Team at Mather. At Mather, we are changing ways on how the society views aging and committed to creating Ways to Age Well SM.
The primary role of the administrative assistant is to increase the effectiveness and productivity of senior leaders who have oversight for Compliance and Risk Management, Community Initiatives and Mather Institute, Finance, and Human Resources. This position is located on-site at HQ in Evanston, IL, will report to the Senior Vice President of Human Resources and support five leaders.
ESSENTIAL FUNCTIONS

Completes administrative assignments and assigned projects in a timely and accurate manner to ensure deadlines are met and objectives are achieved.
Plans, coordinates, and manages calendars (including corporate calendar), events, and activities.
Collects and prepares meeting materials and minutes, using dictation or other methods.
Manages and books travel arrangements.
Writes and delivers correspondence on behalf of leaders.
Processes invoices, credit card and expense reports, and audits.
Prepares board materials, fillable documents, spreadsheets, and presentations as needed.
Greets visitors at Mather HQ, provides coverage for reception desk and office management, and other duties as assigned.

QUALIFICATIONS AND SKILLS:

Effective interpersonal, organizational, and multi-tasking abilities with attention to detail
Highly proficient with Microsoft Office products including Word, PowerPoint, Excel, and Teams
Strong written and verbal communication skills
Experience working with c-suite leadership
Ability to manage multiple priorities and competing demands
Ability to maintain confidential information
5+ years of successful administrative support experience
Experience in luxury senior living space is a plus

Mather is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Benefits
Mather offers a competitive benefits package.\*
Team members are eligible for:

A generous paid time off (PTO) program including vacation days/personal days, sick days, and holidays. This is an "earn-as-you-go" plan that rolls over year to year, offering long- and short-term flexibility.
A 401(k) program with per pay-period employer match and annual employer contribution (available to those age 21 or better)
Convenient, subsidized parking (or public transportation for certain locations)
Our SELF program, which allows for team members to be reimbursed up to $75 per year for items and experiences that support their self-care, from yoga classes to art supplies to concert tickets

Benefits-eligible team members can take advantage of:

Medical, dental, and vision plans
Tuition reimbursement for continuing education
Extended illness benefits
Employee wellness programs
Short- and long-term disability insurance
Life insurance - free to all team members

Benefits are subject to change without notice. Benefits details dependent on employment status.

About Mather
Based in Evanston, Illinois, Mather is a unique, non-denominational, not-for-profit organization founded in 1941. Dedicated to developing and implementing Ways to Age WellSM, we create programs, places, and residences for today's young-at-heart older adults. Mather has received a national certification as a Great Place to Work®, and has been selected as a Nation's Best and Brightest in Wellness Award recipient four years in a row.
Mather is an equal opportunity/affirmative action employer committed to a diverse workforce. Candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

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Administrative & Business Operations Occupations jobs in Chicago, IL

Administrative Assistant

Administrative Assistant

Clinical Regional Manager

Administrative Assistant & Database Coordinator

Advanced Contract Specialist

The Personal Property Data Manager and Executive Assistant

Director of Business Development

Executive Assistant

Director of Operations

Office - Billing Data Entry (w/ Advanced Excel) (WFH)

Manager, Talent Acquisition

Administrative Assistant

Human Resources Administrator (Bilingual in Mandarin)

Administrative Operations Specialist

Assistant Business Account Executive

Leasing Agent/Administrative Assistant

Licensed Community Association Manager

Administrative & Business Development Associate

Summer Leasing Specialist/Apartment Hunter

Operations Administrative Assistant- Chicago

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Administrative &amp; Business Operations Occupations jobs in Chicago, IL

Administrative & Business Operations Occupations jobs in Chicago, IL