20 Best office clerk jobs in Los Angeles, CA (Hiring Now!)

Executive Assistant/ Scheduler
Linc Housing Corporation —Long Beach, CA
Organize and maintain the executive’s office which includes paper filing and electronic filing. Manage and own the extremely active calendar of appointments.
$64,480 - $74,624 a year
Quick Apply
Accounting Clerk
Apache Rentals —Burbank, CA
Proficiency in 10-key typing and data entry techniques. Support credit analysis and collection efforts with efficiency. 8-hour shift (In office only).
$20 - $21 an hour
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Office Assistant
Suitable Staffing Solutions —Compton, CA
We are looking for an entry-level office assistant for a logistics company in the City Of Compton. *Warehouse environment (warehouse experience)* *1Shift 8…
$16.50 an hour
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Legal Word Processing Operator
Kent Daniels & Associates —Los Angeles, CA
Location: *Downtown Los Angeles, CA (onsite; transition to hybrid 2 days onsite [Wednesday and Thursday] after a 2-month training period).
$80,000 - $84,000 a year
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3d
Administrative Assistant (Permit & Licensing)
AFC Franchise Corp. —Torrance, CA
General clerical duties including photocopying, fax, scanning, data entry, and mailing. BA/BS degree in Business Administration or related field _preferred_.
$19 - $22 an hour
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Executive Assistant
Weingart Center Association —Los Angeles, CA
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
$21.63 - $26.44 an hour
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Office Technician
Los Angeles Unified School District —Los Angeles, CA
Possession of a driver’s license issued under Vehicle Code), ancestry,. Computerized performance assessment, computerized data entry test.
$22.52 an hour
8h
Optometric / Optical Front Desk Registration Clerk
BHIO —Beverly Hills, CA
Greet and Check in patients. Confirm Patient demographic and insurance information are current. We are looking for a team member with proven customer service…
$20 - $22 an hour
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7d
Data Entry Clerk
Boys & Girls Club of Burbank and GEV —Burbank, CA
High School diploma or equivalent; additional education in accounting, finance, or related field is a plus. Experience with data entry software, spreadsheets (e…
$25 an hour
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5d
Temporary Financial Office Clerk - AC
Ultimate Staffing Services —Pasadena, CA
Process invoices, receipts, payments, and other financial transactions. Assist with general clerical duties to support the finance team as required.
$22 - $24 an hour
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Office Assistant
Western States Regional Council of Carpenters —Los Angeles, CA
Receive and screen phone calls and emails from members and contractors, responding appropriately or forwarding them to the appropriate staff, ensuring a timely…
$24 - $27 an hour
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Accounts Receivable Clerk
WPD - West Pico Distributors —Vernon, CA
You will be responsible for processing and monitoring incoming payments and securing revenue by verifying and posting receipts. Follow up on past due payments.
$19 - $24 an hour
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5d
Bookkeeper/ Accounts Receivable Clerk
Family Foods International —Commerce, CA
- Perform general ledger reconciliation and account analysis. Prepare reports and analysis as needed. - Research and work with other departments and customers…
$18 - $22 an hour
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3d
Admin/Office Assistant
Applied Engineering Concepts —Pasadena, CA
Valid Driver’s license with a clean DMV record. Computer literacy and typing proficiency. Price compare, order and maintain office supplies.
$19 - $23 an hour
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7d
Bookkeeping Clerk
Saint Paul the Apostle Catholic School —Los Angeles, CA
Associate degree or relevant certification – preferably in accounting or a related field. Fingerprinting clearance and Safeguard the Children certification (can…
$23 - $25 an hour
Quick Apply
13d
Secretary- Child Development Center
The Children's Collective, Inc. —Los Angeles, CA
Answers and screens incoming calls; records and appropriately disseminates messages. 2 years of clerical support experience in an office environment.
$17 - $18 an hour
Quick Apply
Human Resources Administrator (Temporary)
Sparrow Company —Gardena, CA
Answer incoming calls to the HR line and direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.). Support Regional Human Resources Manager.
$30 - $35 an hour
Quick Apply
Medical Records Clerk (Bilingual - Spanish)
Yerushalmi Law Firm —Beverly Hills, CA
Proficient in Microsoft Office Suite and other data entry software. This position requires a proactive individual who can efficiently request and follow up on…
$19 - $25 an hour
Quick Apply
Receptionist
Pinku DIY Studio —Los Angeles, CA
They play an important role in warmly greeting our customers and guiding them through the process of designing and decorating their own decoden accessory.
From $22 an hour
Quick Apply
2d
Legal Mail Clerk - Receptionist
Michael Burgis and Associates, P.C. —Van Nuys, CA
Backup receptionist duties including answering phone calls and transfer them to the appropriate department or person. Handle all incoming and outgoing mail.
From $17 an hour
Quick Apply

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Executive Assistant/ Scheduler

Linc Housing Corporation - Long Beach, CA

Quick Apply

Job Details

Full-time $64,480 - $74,624 a year

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
5 years
Bachelor of Science
Writing skills
Executive administrative support
Analysis skills
Bachelor's degree
Organizational skills
Associate's degree
Grammar Experience
Office experience

Full Job Description

Position Title: Executive Assistant/ Scheduler

FLSA Status: Exempt

Preferred Hiring Rate: 64,480

Full Range:$64,480 to $74,624

Pay rates are calculated based on experience, skills, and internal equity.

Position Summary

This position will provide executive level administrative support and manage projects for the CEO, along with functioning as a liaison with Linc’s Board of Directors. The Executive Assistant/ Scheduler will manage timely executive department workflow regarding information, documents, data, and schedules. Handles information requests and performs functions such as preparing correspondence and materials for organization functions and meetings. Enhances the CEO’s effectiveness by providing information management support and representing the CEO to others when requested.

Essential Functions

Scheduling:

Manage and own the extremely active calendar of appointments.

Serve as primary scheduler for all meetings, internal and external, that the CEO is involved in, and provide regular, up-to-the-minute information and reminders about schedule with all relevant details via text, phone call, and in-person reminders.
Ensure meetings and appointments begin and end on time, and all materials including driving directions and other details are provided to the Executive.
Be aware of and communicate purpose of meetings, materials to be prepared, and changes in schedule to internal staff and external stakeholders in a timely manner.

Correspondence and Projects:

Draft and edit correspondence and other communications; edit presentations.
Conduct basic research and analysis for the CEO.
Sort mail and reading material.
Prioritize signing of documents and checks.
Keep/obtain receipts for CEO and complete monthly expense reports.
Make food and beverage arrangements for important guests/meetings.
Organize and maintain the executive’s office which includes paper filing and electronic filing.
Handle initial inquiries regarding speaking engagements.
Maintain and distribute when necessary all communication materials needed (Annual Reports, Newsletters, brochures, etc.)
Collect items for internal Management Meeting agendas, coordinate resolutions as needed for on-going business with department heads.

Board Relations:

Partner with Board Relations Administrator in formulating agendas for approval and coordinate distribution of all meeting materials, timely and proper preparation and delivery of agenda and presentation materials for Board meetings.
Keep binders updated for Board/Committee memberships.

Take minutes at Board and Board Committee Meetings. Prepare minutes for appropriate members.
Assist in maintaining historical records of Board appointments, terms of office and motions, and maintaining permanent record of official minutes and other proceedings of the Board.
Manage resolutions and other documents requiring board secretary and board chair signatures.
Scheduling Board Meetings, and Committee Meetings as needed.

Confidentiality and Professionalism:

Ensure that all information communicated by the Executive team is held at the highest level of confidentiality.
Maintain a professional and pleasant demeanor that represents the inclusive, welcoming, and respectful tone of the CEO and the company, especially in challenging situations, to ensure a high-level of dignity for everyone is always modeled and displayed.
Collaborates with others to achieve common goals. Listens, works to resolve conflicts, supports, and upholds team decisions.

Knowledge, Skills & Abilities

Excellent writing, grammar, and verbal skills.
Strong diplomatic acumen.
Ability to work in a team environment.
Possess high level of attention to detail and follow through.
Superior organizational skills.
Good analytical skills for problem solving.
Ability to prioritize and organize tasks and information quickly and efficiently, as well as being able to multi-task.
Exhibits excellent dependability and ability to maintain confidentiality.
Program planning and implementation.
Foresight to anticipate next steps and initiative to take the lead to keep projects moving.
Accounting, budgeting, supplies, equipment, inventory control and cost control procedures
Fluent in Microsoft, Word, Excel, and PowerPoint

Education And Experience

A combination of education and related experience may substitute for education requirements.

BS/BA/AA Degree or equivalent education and experience.
Minimum of five years’ experience working in a fast-paced office environment.
Experience working in non-profits and/or board-related organization.
Ideal candidate will have experience working in real estate development or affordable housing.

Physical Demands/Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily in an office environment under pressure and requires the ability to quickly adjust to changing priorities and demands.
While performing the duties of the job, the employee is frequently required to sit and use the keyboard.
Travel by various modes of private and commercial transportation within the region may be required.
May be required to lift up to 10 pounds.

The statements contained in this position description reflect general details as necessary to describe the primary functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Job Type: Full-time

Pay: $64,480.00 - $74,624.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance

Work Location: In person

Quick Apply

office clerk jobs in Los Angeles, CA

Executive Assistant/ Scheduler

Accounting Clerk

Office Assistant

Legal Word Processing Operator

Administrative Assistant (Permit & Licensing)

Executive Assistant

Office Technician

Optometric / Optical Front Desk Registration Clerk

Data Entry Clerk

Temporary Financial Office Clerk - AC

Office Assistant

Accounts Receivable Clerk

Bookkeeper/ Accounts Receivable Clerk

Admin/Office Assistant

Bookkeeping Clerk

Secretary- Child Development Center

Human Resources Administrator (Temporary)

Medical Records Clerk (Bilingual - Spanish)

Receptionist

Legal Mail Clerk - Receptionist

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