20 Best Administrative & Business Operations Occupations jobs in Charlotte, NC (Hiring Now!)

Executive Assistant
TTX —Charlotte, NC
Acts as the legal liaison for the Company’s immigration matters by arranging calls with outside counsel, apprising the client of status changes, gathering…
Estimated: $73.2K - $92.6K a year
Business Process Modeler
Deloitte —Charlotte, NC
Bachelor's degree in a relevant field; a Master's degree is a plus. Good communication skills, with the ability to explain complex models to non-technical…
Estimated: $94.3K - $119K a year
Business Development Executive - 4 day working week!
Gungho Marketing —Charlotte, NC
The job involves researching international financial companies and corporations, whilst making high numbers of outbound calls to targeted companies &…
$36,750 - $52,000 a year
Quick Apply
11d
Sr. Workday Payroll Consultant
Deloitte —Charlotte, NC
Bachelor's degree (or equivalent) in any pertinent field or industry is required. Drive HR technology implementations through planning, process design,…
Estimated: $134K - $170K a year
Operations Performance Improvement Manager
Resolvion —Charlotte, NC
Minimum of 3 years of experience in performance improvement, or a related field. Proficiency in relevant software and tools, including Microsoft Office Suite…
From $75,000 a year
Quick Apply
7d
Business Development Manager - TANKLESS Plumbing - MICHIGAN - Relocation ( Assistance Available )
Facilities Resource Group —Charlotte, NC
Collaboratively contribute to success of mechanical plumbing work performance, provide direction on projects in shop or field, and/or audit performance as…
$65,130 - $68,987 a year
Quick Apply
5h
First Point of Contact Coordinator & Recruitment Administrator
SIM USA —Charlotte, NC
This includes screening phone calls and visitors. Partner with various departments to develop and design new “swag”. Must be flexible and detail oriented.
$21.50 - $23.08 an hour
Quick Apply
12d
Dog Daycare/ Kennel Attendant/Front Desk
Camp Bow Wow —Charlotte, NC
Responsibilities: - Supervise and monitor dogs in a daycare setting to ensure their safety and well-being - Engage in playtime and provide exercise for dogs -…
$12.50 - $13.00 an hour
Quick Apply
Business Operations Specialist
Spectrum —Charlotte, NC
Bachelor’s degree in Marketing, Communications, Business, or related field or equivalent experience. Monitor, reconcile and post daily credit card invoice…
1d
Front Desk Clerk
Signature Labor Services —Charlotte, NC
Maintain petty cash, daily deposits, invoicing, and run a register. Routinely greet and interact with customers. Salary: $18 - 20 per hour. $18-$20 HR/DOE.
$18 - $20 an hour
Quick Apply
6d
Executive Administrative Assistant
Community Medicine Foundation Inc. / DBA North Central Family Medicine Center —Rock Hill, SC
Answers phones and routes calls or takes messages. Associate’s degree in business administration, management, or a related field preferred .
$17 - $20 an hour
Quick Apply
13d
Leasing Consultant
HHHunt —Charlotte, NC
Drive interest and awareness locally in our community through onsite events, participating in philanthropic efforts, and utilizing your savvy social media…
From $15.59 an hour
Quick Apply
1d
Workday Payroll Consultant
Deloitte —Charlotte, NC
Drive HR technology implementations through planning, process design, configuration, user acceptance testing, etc. Experience with Excel, Visio, and PowerPoint.
Estimated: $130K - $164K a year
Business Operations Regional Support Specialist
Spectrum —Charlotte, NC
Tier 1 Internal and External Client Support: Fielding inbound inquiries from internal and external clients, using resources to answer questions, resolve issues,…
1d
Bilingual Recruiter
Solucion LLC —Huntersville, NC
Provide administrative support to account supervisors, and may include assisting in the orientation of new employees, explaining the requirements of work shifts…
$23 an hour
Quick Apply
7d
Data Control Officer
Sitemetric —Charlotte, NC
Sitemetric provides construction owners, general contractors, subcontractors, and workers data, hardware, software, and tech-enabled services in combinations…
From $20 an hour
Quick Apply
Learning & Development Specialist - Field Operations
True Homes —Monroe, NC
OSHA certification, Erosion Control Certification, and/or General Contractor license preferred. Valid driver’s license, current automobile insurance, and…
Estimated: $44.4K - $56.2K a year
Quick Apply
11d
Employee Benefits - Quoting Specialist
CIIG —Rock Hill, SC
Strong ability to problem solve, make independent decisions with minimal oversight, set and meet deadlines, communicate, negotiate, work under pressure,…
From $55,000 a year
Quick Apply
7d
Administrative Assistant for Compliance
Community Medicine Foundation Inc. / DBA North Central Family Medicine Center —Rock Hill, SC
Perform administrative functions including scanning, copying, faxing, filing, and data entry. Assist in preparing for and responding to routine, scheduled, and…
From $16.50 an hour
Quick Apply
5d
Personal Assistant
Ny2qc Kutz —Charlotte, NC
Front desk duties including greeting visitors, answering calls, and handling inquiries. Previous experience in front desk or customer-facing roles is a plus.
$17.82 - $21.46 an hour
Quick Apply
3d

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Executive Assistant

TTX - Charlotte, NC

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Job Details

Full-time Estimated: $73.2K - $92.6K a year

Qualifications

Microsoft Powerpoint
Microsoft Excel
Oracle
5 years
Executive administrative support
Visio
Analysis skills
Bachelor's degree
Legal drafting
SharePoint
Intellectual property law
Budgeting
Paralegal Certificate
Personal assistant experience
Time management

Full Job Description

JOB SUMMARY

This position works alongside in-house counsel in carrying out the general functions of the Law Department and supports the in-house attorneys, the Government Affairs Manager, the VP Law, General Counsel & Corporate Secretary, as well as the President & CEO. A high degree of professionalism in approach, appearance, and communication style is required, as well as the exercise of good judgement, discretion and accuracy and attention to detail. The Law Department is a small group, so collaboration, support and communication are extremely important.

RESPONSIBILITIES

Serves as the Law Department’s administrator for department systems, including contract management (Oracle), Enterprise Content Management (M-Files) and SharePoint systems. Duties include understanding current processes, assisting department members with system issues, facilitating DocuSign, opening support tickets where necessary, ensuring content is appropriately saved in the correct repository and continuously working to improve processes.
Provides highly sensitive and confidential support to the Corporate Secretary and Board of Directors, including planning and preparation for quarterly Board meetings and of related materials both in paper and electronic form (Diligent), and management of historical minutes; ensures proper filing of relevant documents with the Surface Transportation Board (STB); facilitates annual processes relative to the Board and Committees as well as payments; and ensures Board members can access materials electronically.
Performs accounting functions using Excel and Oracle, including creating and managing the Law Department’s budget; providing quarterly forecast projections and monthly accruals; coding monthly invoices and obtaining attorney approval; completing attorney expense reports as may be requested, and drafting requisitions via the Oracle procurement management module.
Assists with Trademark and Patent renewal application efforts, which includes maintaining files, gathering applicable specimens, powers of attorney and executed applications.
Assists the Compliance Officer function by maintaining the Compliance Helpline Portal to accurately reflect the status of any complaints, ensuring all closing memos are properly saved and tracked, and providing in-house attorneys with data and reports as requested.
Supports special projects and assignments, including answering discovery requests and subpoenas; fulfilling requests for good standing certificates; completing filings with federal regulatory agencies; conducting legal research; assisting in-house counsel on various matters and drafting department communications.
Manages the department’s business continuity efforts, which includes updating the business continuity plan and record retention schedule; managing on-site records and purging records consistent with the record retention schedule; and representing the Law Department on TTX’s Business Continuity Committee.
Acts as the legal liaison for the Company’s immigration matters by arranging calls with outside counsel, apprising the client of status changes, gathering responsive documents, drafting employment verification letters and other correspondence as needed.
Coordinates the Environmental Health & Safety audits for the field, including selection of locations, scheduling, review of draft audit reports and attending audits as requested by in-house counsel.
Assists with contract management, including with intake and uploading of contracts and related documents into Oracle system; reviewing, editing, and redlining NDAs, SOWs and other contract documents based on the Company’s existing forms and templates; interacting directly with internal clients to facilitate contract review; interacting with the C-Suite to obtain Executive Approvals; routing contracts for execution via DocuSign; and managing renewal/termination notices.
Maintains electronic and hard copy files in an organized manner.
Supports the President & CEO serving as the primary point of contact for corporate information and TTX Company Board of Directors meetings and matters.

QUALIFICATIONS

Bachelor's degree and 5+ years of professional work experience as an Executive Assistant within a corporate or legal setting
Paralegal certificate would be considered a plus.
Proven professional experience assisting/supporting executives within a corporate work environment.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to function well in a high-paced and at times stressful environment.
Ability to maintain confidentiality and to exercise discretion and good judgment.
Familiarity with a variety of legal concepts, practices, and procedures would be considered a huge plus.
Experience with relying on judgment, to plan and accomplish goals and make sound business decisions.
Proficient in PowerPoint, Excel and Word with the ability to create presentations, graphs and charts. Proficient in Visio a plus.
Familiarity with financial and contract management systems (such as Oracle) and/or willingness to learn systems with proven ability to maintain and balance a budget.

PHYSICAL JOB REQUIREMENTS

(The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.)

General office environment; may be required to travel on occasion, typically four to six times a year. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit (remain stationary within work area) and use hands to finger, handle, feel and reach. The employee is occasionally required to move about (stand, walk). The employee must occasionally lift and/or transport up to 10 pounds. Correctable vision required for close, distance, and color vision capabilities.

The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

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Administrative & Business Operations Occupations jobs in Charlotte, NC

Executive Assistant

Business Process Modeler

Business Development Executive - 4 day working week!

Sr. Workday Payroll Consultant

Operations Performance Improvement Manager

Business Development Manager - TANKLESS Plumbing - MICHIGAN - Relocation ( Assistance Available )

First Point of Contact Coordinator & Recruitment Administrator

Dog Daycare/ Kennel Attendant/Front Desk

Business Operations Specialist

Front Desk Clerk

Executive Administrative Assistant

Leasing Consultant

Workday Payroll Consultant

Business Operations Regional Support Specialist

Bilingual Recruiter

Data Control Officer

Learning & Development Specialist - Field Operations

Employee Benefits - Quoting Specialist

Administrative Assistant for Compliance

Personal Assistant

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Administrative &amp; Business Operations Occupations jobs in Charlotte, NC

Administrative & Business Operations Occupations jobs in Charlotte, NC