20 Best administrative specialist jobs in Arlington, VA (Hiring Now!)

Office Management Specialist
MEC Energy Services, LLC —Washington, DC
Incumbent works with a team of administrative/program analysts responsible for staffing the Front Office suite, greeting, and directing visitors, Department…
Estimated: $43K - $54.5K a year
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Badge Office Specialist
Constellis —Washington, DC
Answer and direct phone calls in a polite and friendly manner. Applicant must possess a high school diploma, or its state recognized equivalent.
$39.06 an hour
Administrative Specialist
US Library of Congress —Washington, DC
Performs projects or tasks in assembling data and information for reports in varying administrative functions and processes, in response to LCSG data calls,…
$68,405 - $88,926 a year
6d
Support Services Administrative Specialist
PacArctic LLC —Arlington, VA
Performs a wide variety of office administrative, secretarial, and programmatic support functions as general secretary to include routing incoming mail,…
Estimated: $50.1K - $63.5K a year
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1d
Administrative Support Specialist
Red River Science & Technology, LLC —Langley, VA
Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution…
$29.38 an hour
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9h
Temporary Administrative Specialist
AFL-CIO —Washington, DC
Review incoming correspondence and materials; independently prepare responses to inquiries and other correspondence; proofreading, reformatting and editing of…
$70,267.61 a year
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15h
Administrative Specialist
RWD Consulting, LLC —Dunn Loring, VA
 Perform word processing, database, and spreadsheet activities and operate office equipment (PCs, faxes, phones, copying machines, scanners, etc.);
$80,000 - $90,000 a year
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12d
Wealth Management Administrative Integration Specialist
Kingsview Partners Wealth Management —United States
As a member of our integrations team, you travel onsite every time the firm opens a new branch office to process paperwork and provide administrative support…
$40,000 - $90,000 a year
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Office Management Specialist/Administrative Assistance
Akima —Washington, DC
Receives, schedules, refers calls and visitors from the public and other agency personnel as appropriate. Processes/reviews all incoming and outgoing letters,…
$40.08 - $45.08 an hour
14d
Security Specialist - Administrative (Jr)
System High Corporation —Arlington, VA
Database storage includes: Client personnel clearance, access, training, badges, keys, and personal information. Generate monthly reports as requested.
Estimated: $59.2K - $75K a year
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1d
Child Care Specialist/ Clerical Assistant
Easter Seals —Silver Spring, MD
Working toward an associate or bachelor’s degree in early childhood education, child development or another related field preferred.
$17.81 - $21.45 an hour
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4d
Administrative Specialist - Repost
Arlington Public Schools —Arlington, VA
Maintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action; utilizes…
$22.84 - $41.22 an hour
5d
Administrative Specialist II
Alexton —Washington, DC
Open, sort, and distribute incoming correspondence, faxes and email as well as file and retrieve documents, records and reports. Job Types: Full-time, Contract.
$30 an hour
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Administrative Specialist
One Federal Solution —Bethesda, MD
Coordinate office communications (telephones, voice mail and email), typing memos, correspondence, manuscripts, etc., collecting and distributing internal and…
$60,000 - $70,000 a year
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1d
Administrative Specialist
U.S. Courts —Washington, DC
Assists with benefits programs, including distributing benefit materials and answering routine benefit questions, processing forms, assisting employees with…
$60,266 - $97,925 a year
Administrative Specialist
AFL-CIO —Washington, DC
Serves as first point of contact; screen, manage and prioritize visitors, calls and mail; Review and process incoming correspondence and materials and prepare…
$61,692.87 a year
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Data Entry Specialist , Administrative Assistant
Alpha Omega Integration —Arlington, VA
Bachelor’s degree in business or an IT related field, which can be substituted for technical certifications or relevant experience.
Estimated: $42.6K - $54K a year
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14d
Administrative Security Specialist
Marathon TS —Rosslyn, VA
Maintain process for monitoring on-site guests in all office spaces; including government employees and their guests. This is a fully on-site role.
$27 - $35 an hour
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Administrative Support Specialist
Laboratory Equipment Service —Silver Spring, MD
LES is seeking an individual to provide administrative support to its on-site technical team by scanning documents, filing documents, entering maintenance data…
$22 - $28 an hour
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7d
Administrative Time and Attendance Specialist (USSS)
Vision Centric Inc. —Washington, DC
Vision Centric, Inc. is seeking two (2) contractors to ensure proper recording, processing, transmission, and correction of time and attendance records for the…
$26.59 an hour

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Office Management Specialist

MEC Energy Services, LLC - Washington, DC

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Job Details

Full-time Estimated: $43K - $54.5K a year

Benefits

Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Outlook
Customer service
Writing skills
Secret Clearance
Bachelor's degree
Organizational skills
Office management
1 year
Communication skills

Full Job Description

*Company: MEC Energ

Services,

C* *Job Title:
fice Management
cialist* *Roles
d Responsibili
s:* * Serves as

n executi

administrative s

alist to t

Assistant Secretary, P

ncipal Deputy Assis

t Secretary (PDAS)

r other front office pri

ipal (referred to as PDAS throughout), and in this role, is responsible for arranging, referring to other officials, or rescheduling appointments as deemed necessary with little to no supervision; handling all requests for meetings and appointments; deciding the distribution of the PDAS’s time; and preparing or requesting preparation of briefing materials indicating purpose of appointments and outlining background data. Position holder also arranges for briefings by appropriate officers, as well as discusses with officials invited to meetings called by the principal the subject of the meetings to ensure the PDAS is properly informed and has the necessary information to execute U.S. foreign policy objectives. * Serves as the primary intermediary between the PDAS and the 7th Floor, the Bureau offices, and offices throughout the Department. Serves as a primary point-of-contact for the PDAS with the White House, interagency, and external contacts. * Receives, schedules, and makes proper disposition of telephone calls coming into the office, referring to the PDAS only those calls which in his/her judgment cannot be answered, referred to others or handled by him/herself. Makes available as necessary background or informational material to which the PDAS may wish to refer. * Serves in a sensitive and trusted liaison capacity between the PDAS and other offices in the Department. Assures that the FO staff is currently informed on the PDAS’s plans and commitments as well as cognizant of the status of matters under discussion or consideration. Transmits and interprets instructions from the PDAS to other officials in the Department. Provides back-up assistance to the Front Office executive leadership team. * Support the SCA/FO Chief of Staff and Special Assistant in coordinating activities across the SCA Front Office and seven component policy office desks, ensuring all the policy, planning, logistical and operational requirements of SCA principals are met on a daily basis. * Guide and mentor the work of three contract schedulers who support the four Deputy Assistant Secretaries. * As required, serve as backstop FO Office Manager and Staff Assistant, as required. * Assist in scheduling large meetings and conferences. Select time and location, notify participants, ensure that all required materials and services are provided in a timely manner, attend the meetings, and take notes, and prepare reports of the proceedings. * As requested, or on his/her own initiative, makes careful and exhaustive searches for information difficult to obtain, compiles data, and makes preliminary analyses. Revises and updates SOPs for administrative support functions, and trains/mentors’ new hires and/or substitute personnel. * Reviews all incoming correspondence and forwards it with necessary information or instructions to the appropriate offices for action. Composes replies for his/her own signature when appropriate. Exercises judgment in presenting material to the PDAS in which he/she has special interest or which for reasons of special confidential consideration is not reviewed by any member of the immediate staff. Composes correspondence for the PDAS’s signature. * Processes / reviews all incoming and outgoing letters, memos, and related correspondence. Prepares reports, memoranda, and other forms of written communication. Composes and edits letters, reports, and general office memoranda for publication/distribution on behalf of the PDAS. * Types a large volume of correspondence, telegrams, and memoranda for the PDAS, Bureau, and Department principals and ensures that all conform to style and format guidelines established by the Department’s Executive Secretariat. * Transcribes and transmits notes taken during meetings as required. * When the PDAS is absent, the incumbent maintains a file of correspondence and events of which the PDAS should know about and upon his or her return, brings such matters to their attention. * Responsible for carrying out special assignments for the PDAS which require a high degree of tact and diplomacy and comprehensive knowledge of the views of the PDAS. * Maintains office files, procures office supplies, and ensures smooth administrative functioning of Front Office. * Incumbent works with a team of administrative/program analysts responsible for staffing the Front Office suite, greeting, and directing visitors, Department employees, and guests, in person or over the telephone. Assist guests in the suite and direct them, as needed once credentials have been confirmed. * Maintain a clean, orderly, professional appearance in the SCA Front Office suite. * Assist new Front Office employees with check-in procedures, to include account login, nameplates, phone lists, building and/or door access, and business cards. * Manages other tasks authorized by Government Task Manager that fall within the scope of this task order. * Help provide advice and guidance to staff on applicable procedures, instructions and other regulations to the clerical personnel assigned to the office. * Help establish and maintain office records of various types that may be needed or shall assist in the efficient operation of the office. Ensure files have all pertinent documents and signatures. Maintain and accurately update file system to enable quick and efficient retrieval of information. Accurately purge files or perform other file disposition actions in accordance with established procedures. Effectively supervise or perform annual file inventory. Where appropriate, responsible for the accurate receipt, control, logging, safekeeping, and necessary action on all classified material received. * Help enhance the ability of the office to support overall mission requirements through performance of one or more of the following: Use database or spreadsheet software to accurately enter, revise, sort, calculate, and retrieve data for standard reports; use graphics software to provide graphic symbols, charts, and graphs for viewgraphs or paper presentations; or accurately and promptly transmit and receive documents and messages electronically using a PC or a workstation. * Requisition office supplies, printing support, and related materials. Prepare and submit requisitions and tracks requisitions for timely completion. * Prepare time and attendance and travel requests for SCA/FO Staff. * Serve on task forces at the request of the SCA/FO. * As needed, travel overseas or in the United States in support of special SCA/FO projects. *1. SPECIAL KNOWLEDGE, EXPERIENCE AND EDUCATIONAL REQUIREMENTS* * U.S. Citizenship * Demonstrated ability to communicate effectively orally and in writing. * Demonstrated ability to work on teams. * Demonstrated ability to establish and maintain effective relationships. * Demonstrated ability to provide excellent customer service. * Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times * At least three to five (5) years working with the U.S. Department of State preferred, gaining appropriate knowledge of the Department organization, systems, and processes. * Excellent knowledge of Department of State operations and overall office management experience. * Experience as Office Management Specialist working under pressure. * Working knowledge of personal computers and general administrative practices. * Must hold bachelor’s degree. * Worked at least one year in the Department of State as supporting management. * Must be proficient in Microsoft Outlook Tools *Drug Testing-Required* *Background check-Required* Job Type: Full-time Benefits: * 401(k) matching * Dental insurance * Health insurance * Life insurance * Vision insurance Schedule: * Monday to Friday Education: * Bachelor's (Preferred) Security clearance: * Secret (Preferred) Work Location: In person

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administrative specialist jobs in Arlington, VA

Office Management Specialist

Badge Office Specialist

Administrative Specialist

Support Services Administrative Specialist

Administrative Support Specialist

Temporary Administrative Specialist

Administrative Specialist

Wealth Management Administrative Integration Specialist

Office Management Specialist/Administrative Assistance

Security Specialist - Administrative (Jr)

Child Care Specialist/ Clerical Assistant

Administrative Specialist - Repost

Administrative Specialist II

Administrative Specialist

Administrative Specialist

Administrative Specialist

Data Entry Specialist , Administrative Assistant

Administrative Security Specialist

Administrative Support Specialist

Administrative Time and Attendance Specialist (USSS)

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