20 Best jobs in South Bend, IN (Hiring Now!)

Executive Administrative Assistant, Mission Division
Saint Mary's College —Notre Dame, IN
The role also entails representing the Vice President to the public, welcoming and screening visitors, and handling phone calls with patience and courtesy.
Estimated: $43.6K - $55.2K a year
Administrative Assistant, Global Education
Saint Mary's College —Notre Dame, IN
The Administrative Assistant – Global Education will maintain and create detailed spreadsheets in order to track budgets for numerous Global Education programs,…
Estimated: $34.9K - $44.2K a year
Marketing and Communications Assistant
Saint Mary's College —Notre Dame, IN
The Marketing and Communications Assistant will process invoices for payment, track expenses, assist in monitoring department budgets, prepare expense and…
Estimated: $40.1K - $50.8K a year
Mechnical Project Coordinator
Ideal Consolidated, Inc —South Bend, IN
Professional certification such as PMP, is advantageous. Strong technical knowledge: 3+ years’ experience in construction and project coordinator preferred.
From $45,000 a year
Quick Apply
7d
Admission Counselor
Saint Mary's College —Notre Dame, IN
Must possess a valid driver’s license, clear a criminal background and moving violation check, be willing to travel outside of the immediate area and work after…
Estimated: $38.7K - $49K a year
Building Services Leader, 3rd Shift
Saint Mary's College —Notre Dame, IN
Have a valid driver's license. This position will assign work schedules within building(s), coordinates scheduling overtime for employees in the building,…
Estimated: $36.1K - $45.7K a year
Pre-College Programs Coordinator
Saint Mary's College —Notre Dame, IN
The Pre-College Program Coordinator will manage and oversee the procurement, organization, and delivery of all summer program materials, vendors and activities,…
Estimated: $40.3K - $51K a year
Inside Sales Associate CosmoProf 09872
Cosmoprof —South Bend, IN
Complete transactions accurately and efficiently. Generous product discount and free sample products. Recommend additional and complimentary products.
From $13 an hour
Pharmacy Director
Saint Joseph Health System —Mishawaka, IN
Experience: Must have a proficiency in the practice of pharmacy with an emphasis in supervisory/managerial skills, pharmacokinetic monitoring, nutritional…
Estimated: $104K - $132K a year
Quick Apply
14d
Event Center Head Chef
Chicory Event Center —Mishawaka, IN
Must be able to work in hot kitchen, in fast paced environments and in demanding situations. Helps maintain a safe and sanitary kitchen cleaning up spills and…
$19 - $27 an hour
Quick Apply
Direct Support Professionals (DSP) / Caregivers
Dungarvin —South Bend, IN
Attend special community occasions and fun activities like outdoor walks, games, and social events. Successful clearance of a criminal background check for…
$15.50 - $16.75 an hour
Quick Apply
AT&T Sales Representative
Valiant Marketing Branch —South Bend, IN
Familiarity with wireless sales, technical sales, or jewelry sales is a plus. Operate POS systems accurately for seamless transactions.
$45,000 - $58,435 a year
Quick Apply
2d
Front Desk Receptionist
Michiana Family Dental —South Bend, IN
Dental receptionist: 1 year (Required). Maintain a clean, organized, and welcoming reception area. Answer phones and emails efficiently, addressing patient…
From $18 an hour
Quick Apply
2d
Data Control Officer
Sitemetric —New Carlisle, IN
Sitemetric provides construction owners, general contractors, subcontractors, and workers data, hardware, software, and tech-enabled services in combinations…
From $18 an hour
Quick Apply
Liturgy and Music Coordinator
Saint Mary's College —Notre Dame, IN
The Liturgy and Music Coordinator is for the planning, preparation and implementation of work related to liturgy and music and liturgical celebrations.
Estimated: $43K - $54.4K a year
4d
Custodian, 3rd Shift
Saint Mary's College —Notre Dame, IN
The Custodian is responsible for cleaning campus buildings including: mopping, stripping and/or finishing floors, cleaning areas requiring use of ladder,…
Estimated: $28.9K - $36.6K a year
Receptionist
Silver Birch Living —Mishawaka, IN
Experience providing quality customer service face-to-face and via telephone. Health, Dental, Vision insurance available. High School Diploma/GED required.
Estimated: $24.4K - $30.9K a year
Quick Apply
21h
Dairy Queen Crew Member
Dairy Queen —Mishawaka, IN
\*Have availability to work nights and weekends. Job Types: Full-time, Part-time.
Up to $15 an hour
Quick Apply
10d
Behavior Analyst (BCBA)
Lighthouse Autism Center —Mishawaka, IN
In doing so, we utilize naturalistic teaching strategies, assent & trauma-informed care, and frequent, combined meetings amongst professionals (BCBAs, SLPs, &…
$70,000 - $75,000 a year
Quick Apply
Order Selector - Part Time
Stanz Foodservice, Inc. —South Bend, IN
Orders are selected using a rider - electric pallet jack and a voice trained headset. The Part-time Warehouse Order Selector picks customers' orders from our…
$15.25 an hour
Quick Apply
8d

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Executive Administrative Assistant, Mission Division

Saint Mary's College - Notre Dame, IN

Apply Now

Job Details

Full-time Estimated: $43.6K - $55.2K a year

Qualifications

6 years
Microsoft Office
Administrative experience
High school diploma or GED
Canva
Time management

Full Job Description

Position Introduction

Saint Mary's College is a prestigious institution known for its commitment to academic excellence, community engagement, and fostering a supportive environment for both students and staff. We are looking for a dedicated and professional Executive Administrative Assistant – Mission Division to support our executive team and contribute to the smooth and efficient operation of the college.

The Executive Administrative Assistant provides high-level administrative support to the executive team, ensuring that their time is effectively managed and that the college's operations run smoothly. This role requires a proactive, organized, and detail-oriented individual who can handle sensitive information with discretion and professionalism.

Job Description

The Executive Administrative Assistant – Mission Division provides administrative and operational support for a Vice President for Mission and the Division for Mission; performs complex support staff duties which require a high degree of decision-making and independence of action. Confidentiality is held in highest regard.

The Executive Administrative Assistant manages schedules, correspondence, and meetings while maintaining confidentiality. Specific tasks involve taking minutes, preparing presentation materials for the Board of Trustees, and keeping an accurate calendar for the Vice President. The role also entails representing the Vice President to the public, welcoming and screening visitors, and handling phone calls with patience and courtesy. This position will be preparing files and documents for meetings, ensuring the Vice President's schedule runs smoothly, and acting as a liaison between the Vice President's office and other departments. As the senior support staff member, the role provides guidance to other support staff on college policies and procedures, and initiating paperwork for the Vice President, such as travel and purchase requests, and signing check requests and purchase orders as delegated. It includes assisting with committee meetings, maintaining committee schedules and minutes, and managing office supplies. Finally, the role involves reviewing and assisting with division budgets, including operating, endowed, and restricted accounts.

The Executive Administrative Assistant – Mission Division creates the weekly This Week in Mission Newsletter for publication, provides event planning assistance for mission division events throughout the year including potluck lunches, mission education sessions, as well as other events as assigned, and creatively designs posters for campus-wide events and works with College Marketing and Communications departments to develop other material for publication.

The Executive Administrative Assistant – Mission Division administrates weddings for Saint Mary’s College and Church of Loretto in partnership with Campus and Community Events, and acts as the Administrative Coordinator for the Embody Theology Institute.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements .

Minimum Qualifications

Education and/or experience equivalent to a high school education.
At l east six years of increasingly responsible administrative experience of a qualifying nature.
Extensive knowledge of MS Office, Google Platforms
Experience with CANVA (or other graphic design software) and Mail Chimp preferred
Exemplary planning and time management skills
High-level verbal and written communications skills
The ability to maintain positive interpersonal relationships with students, faculty, staff and the public.

Preferred Qualifications

The demonstrated sensitivity to college concerns, issues and operations, especially as they related to the issues of college students and other areas within the jurisdiction of the Vice President.
The demonstrated capacity to deal with confidential and sensitive data and exercise good judgment in handling information of this type.
The demonstrated ability to supervise administrative functions in an independent and effective manner.

Schedule

40 Hours/ 12 Months/ Monday – Friday

EEO Statement

Saint Mary’s College is an Equal Opportunity Employer, in keeping with the College’s mission, Saint Mary’s is committed to increasing racial and ethnic diversity at all levels – students, faculty, and staff – and seeks applications from candidates who share this commitment.

Apply Now

jobs in South Bend, IN

Executive Administrative Assistant, Mission Division

Administrative Assistant, Global Education

Marketing and Communications Assistant

Mechnical Project Coordinator

Admission Counselor

Building Services Leader, 3rd Shift

Pre-College Programs Coordinator

Inside Sales Associate CosmoProf 09872

Pharmacy Director

Event Center Head Chef

Direct Support Professionals (DSP) / Caregivers

AT&T Sales Representative

Front Desk Receptionist

Data Control Officer

Liturgy and Music Coordinator

Custodian, 3rd Shift

Receptionist

Dairy Queen Crew Member

Behavior Analyst (BCBA)

Order Selector - Part Time

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