20 Best jobs in Portland, ME (Hiring Now!)

Operations Coordinator
Groups Recover Together, Inc. —Portland, ME
Carry out administrative duties such as answering phone calls, responding to member texts, responding to emails, and troubleshooting general tech issues with…
Estimated: $38.2K - $48.4K a year
Facilities Assistant
DLTC Inc —Portland, ME
Assist in ensuring facilities are running within state regulations, including conducting periodic audits and inspections. High school diploma or GED equivalent.
Estimated: $34.6K - $43.8K a year
Quick Apply
6d
Cannabis Trimmer Portland
Sinsemilla/Rugged Roots —Portland, ME
Trimming Rugged cannabis takes meticulous manicuring of every bud that comes off the plant! A piece work position - requiring reliable transportation,…
$16 - $25 an hour
Quick Apply
2d
Property Maintenance Technician
Princeton Properties Management, Inc. —Portland, ME
Strong apartment-home maintenance skills including general plumbing, electrical, carpentry, appliance repair, HVAC and diagnostic.
$25 - $27 an hour
Quick Apply
Lab Services Technician - Behavioral Health Network
Catholic Charities Maine —Portland, ME
Previous experience in the medical field preferred. Certified Nurse Aide of Medical Assistant certification preferred. High School diploma or GED required.
$18.35 - $19.00 an hour
Quick Apply
Haunted History Walking Tour Guide
American Ghost Walks —Portland, ME
Looking for new guides who can memorize a 90 minute walking tour - it's more about being able to perform and tell the stories well than it is about particular…
$25 - $75 an hour
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23h
Surveyor
H.B. Fleming, Inc. —South Portland, ME
Collaborate with project managers and general contractors to conform temporary and permanent work with contract drawings and other contractors’ work.
Estimated: $53.7K - $68K a year
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Infection Control & Prevention Nurse
Seaside Skilled Rehabilitation Center —Portland, ME
Current professional license in the State of Maine. As part of the facility’s interdisciplinary approach to resident and employee safety, the Infection Control …
From $38 an hour
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Medical Assistant
RHEUMATOLOGY ASSOCIATES —Portland, ME
Rooming patients, triaging calls, and electronic tasking in a timely efficient manner. Inspect the facilities and act to maintain excellent hygiene and safety …
$23 - $25 an hour
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Service Technician
Fairbanks Scales Inc —Portland, ME
Fairbanks continues to break new ground in scale design, setting the new standard in weighing equipment and systems engineering while meeting the special needs…
Estimated: $44.9K - $56.8K a year
Quick Apply
Bar Manager
Showtime Hospitality —Portland, ME
Focus on providing excellent customer service and hospitality to all guests. Our organization strives for excellence every day in all aspects of culinary and…
From $24 an hour
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Construction Laborer
R.J. Grondin & Sons —Portland, ME
Must possess a valid drivers license. Assist in the installation of underground utility lines such as water, sewer, and drainage.
$55,000 - $65,000 a year
Quick Apply
Structural & Miscellaneous Steel Detailer
James A. McBrady, Inc. —Scarborough, ME
Ability to read and interpret structural and architectural drawings. Production of shop drawings and erection plans. Above average math & computer skills.
$20 - $30 an hour
Quick Apply
Adult Opioid Health Home Care Coordinator - $3,000 SIGN ON BONUS
Catholic Charities Maine —Portland, ME
Shall possess a 4-year degree in psychology, human services, or related field. Eligible candidate must be minimally credentialed as a Certified Alcohol and Drug…
$23.50 an hour
Quick Apply
Food Truck Worker
Fred's Fried Dough —Portland, ME
Handle transactions accurately and efficiently. Equipment Handling: Operate kitchen equipment safely and correctly, performing routine maintenance and cleaning…
$20 - $35 an hour
Quick Apply
2d
Accounting/Office Clerk (Part-time)
Northeast Air —Portland, ME
Contacts delinquent accountholders, via telephone, email, to request payment. Conducts routine data entry management for accounting records including accounts…
$19 an hour
Quick Apply
6d
Airbnb Cleaner - Part time
Mrs. O's Service Company —Portland, ME
Starting pay $16/hr for none experience cleaner. Experienced cleaners starting pay is between $18 to$20/hr for PART time Workers.
$18 - $20 an hour
Quick Apply
Server - Part Time
PIPER SHORES —Scarborough, ME
Servers will provide our residents, guests, and family with proper “Piper Shores” service from greeting and taking orders to clearing dishes from tables during…
$16 - $19 an hour
Quick Apply
Math Learning Center Director
Mathnasium (ID: 6101001) —South Portland, ME
Completed Bachelor’s Degree, preferred in education, math, or related field. Administer assessments and properly diagnose students learning gaps and develop…
Estimated: $42.9K - $54.3K a year
Quick Apply
14d
Dishwasher
TUSCAN TABLE —South Portland, ME
Our organization strives for excellence every day in all aspects of culinary and guest service operations. Cleaning dishes, pots, pans, and all other kitchen…
From $18 an hour
Quick Apply

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Operations Coordinator

Groups Recover Together, Inc. - Portland, ME

Apply Now

Job Details

Full-time Estimated: $38.2K - $48.4K a year

Benefits

Prescription drug insurance

Qualifications

Hospitality
Google Docs
Customer service
Microsoft Office
Administrative experience
Associate's degree
2 years
Communication skills
Office experience

Full Job Description

Overview:

Groups Recover Together is an outpatient addiction medicine provider that delivers comprehensive outpatient treatment for opioid addiction. Based on the principle that recovery is tied to aspects of life that are beyond the reach of an office visit, our care model includes three core modalities that are proven to help individuals get their lives back on track - medication, weekly group therapy, and care navigation. We pride ourselves in providing high quality clinical treatment and team-based support needed to build a life worth living sober.

Responsibilities:

Groups is looking for an organized and self-motivated Office Manager who will be responsible for providing administrative support to our members, clinicians, and medical providers. Office Managers work closely with local leadership teams to tackle day-to-day office operations, coordinate calendars, and organize meetings that promote recovery for our members.

To be successful in this position you should be detail-oriented, professional, able to solve problems independently, have excellent written and verbal communication skills, exceptional customer service skills, and demonstrate the ability to navigate and de-escalate high stress situations. Empathy, efficiency, and ability to balance multiple priorities are essential.

Duties & Responsibilities

Responsible for maintaining overall office appearance
Responsible for opening and closing Groups offices
Welcome everyone to the office and be the first contact for all members and visitors
Provide exceptional customer service, in person, by phone and via video conference, and help members troubleshoot issues that affect their treatment
Carry out administrative duties such as answering phone calls, responding to member texts, responding to emails, and troubleshooting general tech issues with members
Manage member flow in the office and on virtual group meetings, including check-in/out, collecting payment, management and creation of prescriptions, submission of prior authorizations for medication, and drug screen collection
Coordinate with medical providers on scheduling and member needs; troubleshoot day to day operational challenges that providers may face; and manage provider time tracking to ensure that leadership are able to enter time for payment in a timely manner depending on the state specific workflows
Maintain accurate member information in the EMR including but not limited to demographic information, group appointment scheduling, individual appointment scheduling, ensuring appropriate prescription coverage for members and provider compliance scheduling
Provide and review needed forms with members for electronic signature
Collect insurance information, understand in-network insurance plans that are accepted, and collect co-pays/coinsurance as deemed appropriate. Connect members with the Member Access Team for member financial responsibility
Work closely with local pharmacies to ensure no unnecessary disruptions to a member’s medication
Answer general office level questions from members regarding program concerns, pharmacy issues, and/or other personal needs of the program (if unable to answer questions, will help the member find the correct point of contact)
Manage petty cash fund (via PEX card) and help the finance department complete reports on a daily/weekly basis through accurate record keeping
Order and maintain adequate office supplies through office supply platform or purchasing from local retailers
Ensure member Urine Drug Screens supplies are shipped, where applicable, and be available for member pick-up at the office at designated times
Consistently meet/strives to meet office specific goals attached to key performance indicators (KPIs) to drive positive outcomes for our members
Manage and maintain reporting trackers to drive member success and overall operational compliance
Responsible for coordinating member medication counts, completing health/ safety drills, monitoring PDMP for state compliance, and adhering to office compliance standards.
Proactively engage in community relations activities

Distribute brochures, flyers, and written materials to community stakeholders to promote Groups and its mission
Attend and participate in community meetings related to substance abuse and addiction topics
Drive awareness of groups in your community by posting flyers in appropriate locations weekly or as requested by your area leader

Performs other duties as assigned

Qualifications:

Associate’s degree preferred, or 2 years of relevant experience in lieu of degree
Minimum 2 years of experience in an office administrative/coordinator role
Healthcare, retail or hospitality experience preferred
Fluency with Google Apps (Sheets, Docs, Meet, Drive, etc.) and Microsoft Office
Ability to troubleshoot minor technological challenges
Ability to multitask and prioritize with minimal supervision
Strong attention to detail and ability to manage confidential and highly sensitive information
Ability to problem solve quickly and independently, as needed
Ability to work with a team as well as an independent contributor
Exceptional customer service skills and the ability to build positive relationships with people
Exceptional written and verbal communication skills
Ability to work evenings, as needed, to provider appropriate member care

Requirements & Working Conditions:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities; these are made on a case-by-case basis. While performing the responsibilities of the role, the employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

This position is subject to a background check for any convictions directly related to its duties and responsibilities. We will consider for employment all qualified applicants with arrest and conviction records, and will assess the details of any criminal conviction in a manner consistent with applicable law. No background check will be conducted unless and until a conditional offer of employment has been made to an applicant.

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

#INDHP

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jobs in Portland, ME

Operations Coordinator

Facilities Assistant

Cannabis Trimmer Portland

Property Maintenance Technician

Lab Services Technician - Behavioral Health Network

Haunted History Walking Tour Guide

Surveyor

Infection Control & Prevention Nurse

Medical Assistant

Service Technician

Bar Manager

Construction Laborer

Structural & Miscellaneous Steel Detailer

Adult Opioid Health Home Care Coordinator - $3,000 SIGN ON BONUS

Food Truck Worker

Accounting/Office Clerk (Part-time)

Airbnb Cleaner - Part time

Server - Part Time

Math Learning Center Director

Dishwasher

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