20 Best Administration Manager jobs (Hiring Now!)

Senior Staff Accountant- Office Manager
Johanna Klomann CPA PLLC —Flagstaff, AZ
Certified Public Accountant (CPA) license (preferred). Answer phone calls and emails professionally, directing inquiries to the appropriate team member.
$85,000 - $92,000 a year
Quick Apply
Office Administration Manager
William Blair & Company —Atlanta, GA
Monitor office services outsourcing/contractor relationships, such as reception, mailroom, conference room/meeting planning, etc.
Estimated: $69.6K - $88.1K a year
10h
Administrative Manager
Headwaters Academy —Bozeman, MT
Minimum requirements:*● Bachelor's degree in business administration, communications, or a related field. At least two years of experience in executive/office…
From $60,000 a year
Quick Apply
5d
Manager, Contractor Administration
HomeServe USA —Chattanooga, TN
This position is also responsible for the Compliance and Contractor Relations teams that ensures contractor accounts are created and maintained accurately and…
$70,107 - $93,476 a year
Quick Apply
12d
Receptionist / Office Manager
Good Guys Contracting —West Babylon, NY
Forwarding incoming calls to the proper person in our company. Taking detailed messages and ability to screen for spam calls. Some sales knowledge a plus.
$20 - $25 an hour
Quick Apply
6d
Office Manager
F. Mechanical HVAC, LLC —Brandywine, MD
Manage office operations, including answering phone calls, office email and preparing customer invoices/estimates. Assist with onboarding new hires.
$25 - $30 an hour
Quick Apply
5d
Benefits Administration Manager
CerpassRX —The Colony, TX
Assists in developing the claims adjudication system plan/benefit design. Develops in-depth understanding of and develops ability to create and maintain plan…
$100,000 - $130,000 a year
Quick Apply
Database Administration Manager
Hunt Capital Partners LLC —Encino, CA
Strong understanding of database design, structure, functions and processes, and experience with databases tools. Manages user access to database systems.
$119,000 - $143,000 a year
Quick Apply
7d
Office Manager
Quest Mold and Asbestos Inspections and Testing Corp and Frog Lock Corp —Louisiana Point, LA
The ideal candidate will be responsible for overseeing the daily operations of our office, ensuring efficiency and effectiveness in all administrative tasks.
$10 an hour
Quick Apply
Insurance Office Manager
Allstate Insurance —Riverside, CA
P&C/Life licensed in California. _*$60,000-$70,000*_ per year + commission and bonus. 6 PTO days per year. Paid vacation after 1 year.
$60,000 - $70,000 a year
Quick Apply
2h
Office Manager
Weitsman Recycling —Allegany, NY
Degree in Business Administration, Management, or a related field preferred. Maintain accurate records of office expenditures and assist in budget tracking.
$65,000 - $75,000 a year
Quick Apply
7d
Manager, Payer Contract Administration
Radiology Partners Inc —Remote
B.A. or B.S. in Business Administration or related field or 4 years of related experience preferred. This leader will support contracting functions including,…
$70,000 - $85,000 a year
Quick Apply
19h
Office Manager
Blanton Contracting —Belgrade, MT
*Subcontractor/Vendor Payments:* Manage subcontractor/vendor payments, including lien waivers, insurances and licensing. Proficiency in QuickBooks or similar.
$24 - $27 an hour
Quick Apply
3d
Remote Real Estate Office Manager
Investor Creator —Remote
Advertising and engaging with potential clients on Facebook and other social media applications for the buying and selling of properties.
Estimated: $45.4K - $57.5K a year
Quick Apply
Office Manager
Highlite Electric —Sheridan, WY
General duties include: estimating, quickbooks, job costing, scheduling, organizing material. Schedule can be flexible if consistant. Job Type: Part-time Pay…
$12.66 - $20.00 an hour
Quick Apply
Office Manager
Freedom Pool & Spa —North Haven, CT
The goals for the role are to assist the team with scheduling, invoicing, and responding to client calls and requests. Customer service: 3 years (Required).
Estimated: $44.8K - $56.8K a year
Quick Apply
5d
Senior Manager, State & Local Tax Administration
Ball Corporation —Westminster, CO
Responsible for the management of the state and local team and administration of both direct and indirect state and local taxes to ensure company compliance…
$106,100 - $161,920 a year
Office Manager
Brooks Pierce Law Firm —Greensboro, NC
Bachelor’s degree, preferably in Business or a related field. Supervision of most non-exempt staff, including legal assistants, paralegals, and facilities…
From $70,000 a year
Quick Apply
18h
Manager, Office Administration
American Robotics —Sparks Glencoe, MD
The Office Administration Manager will be required to execute tasks around finance, HR, scheduling, company administration functions, event planning.
Estimated: $46.6K - $59K a year
Quick Apply
Senior Manager, Equity Administration
Ceribell, Inc —Sunnyvale, CA
Working knowledge of the U.S. federal, state, and global taxation equity compensation requirements. Experience reviewing equity plan documents and design.
$165,000 - $175,000 a year
Quick Apply

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Senior Staff Accountant- Office Manager

Johanna Klomann CPA PLLC Flagstaff, AZ

Quick Apply

Job Details

Full-time $85,000 - $92,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Microsoft Word
Microsoft Excel
CPA
Accounts payable
Public accounting
Accounting software
Microsoft Office
Finance
Master's degree
8 years
Analysis skills
GAAP
Accounting
Human resources
QuickBooks
Organizational skills
Payroll
IT
Accounting
Communication skills

Full Job Description

About Us:

At Johanna Klomann CPA PLLC, we bring decades of experience and expertise to help individuals, small businesses, and nonprofits navigate the complexities of finance and taxation. With a dedicated team of certified professionals, we offer a range of services tailored to your unique needs, including individualized accounting, accounting services for small businesses, and support for nonprofits. Additionally, we provide year-round bookkeeping and payroll services, ensuring your financial operations run smoothly.

The Role:

The Office Manager plays a vital role in ensuring the smooth day-to- day operations of our CPA firm. This unique role combines the responsibilities of a Senior Staff Accountant with the day-to-day operations of our tax office. You'll leverage your accounting expertise to manage financial reporting and compliance while also ensuring the smooth day-to-day operations of our CPA firm. This means you will be responsible for a variety of administrative tasks, providing exceptional support to our team of CPAs, and maintaining a professional and welcoming environment for our clients.

Responsibilities:

Financial Reporting & Compliance (Senior Accountant):
Review and analyze financial statements for accuracy and adherence to accounting principles (GAAP).
Independently manage the preparation and review of financial statements for our clients and the firm itself.
Assist with tax return preparation and filing for our diverse clientele.
Analyze financial data and recommend strategies to improve cost efficiency and revenue growth.
Perform monthly bank reconciliations and prepare documentation for external audits.
Maintain and update accounting records with meticulous attention to detail.
Client Management & Team Leadership:
Develop and maintain strong client relationships, providing exceptional service and technical expertise.
Oversee the work of junior accountants, offering guidance, training, and performance feedback.
Contribute to team effectiveness through the review and evaluation of team performance and work processes.
Foster a collaborative and supportive team environment.
Office Management:
Coordinate client intake by scheduling appointments, collecting initial information, and ensuring proper documentation is completed.
Answer phone calls and emails professionally, directing inquiries to the appropriate team member.
Prepare client onboarding materials and ensure a smooth client experience.
Assist with accounts payable and receivable functions as needed.
Manage petty cash and office supplies.
Oversee billing and ensure timely payments.
Maintain a clean, organized, and professional office environment.
Oversee office technology, including phone systems and computer networks (may require basic IT knowledge).
Manage office supplies and equipment, ensuring timely reordering.
Coordinate travel arrangements and expense reports for staff and partners (if applicable).
Supervise and mentor administrative staff (if applicable).
Human Resources:
Manage employee performance evaluations and recruiting.

Additional Responsibilities:

Stay up-to-date on current tax laws and accounting standards.
Maintain confidentiality of all client and company information.
Perform other duties as assigned by the Partner(s).

Qualifications:

Master's degree in Accounting or Finance (preferred).
Certified Public Accountant (CPA) license (preferred).
Minimum eight years of experience in public accounting or a related field.
Strong analytical and problem-solving skills.
Proven ability to manage multiple projects simultaneously and meet deadlines.
Strong understanding of US tax regulations and GAAP principles.
Ability to mentor and develop junior staff.
Excellent communication, interpersonal, and organizational skills.
Proficient in Microsoft Office Suite (Word, Excel) and accounting software (e.g., Quickbooks & Drake Software a plus).
Experience in a fast-paced environment.
Experience with human resources functions (a plus).
Strong attention to detail and accuracy.
Professional demeanor.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Diversity & Representation: We are committed to building and supporting diverse and representative communities, long-term career opportunities and extends Equal Employment Opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.

Job Type: Full-time

Pay: $85,000.00 - $92,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience level:

8 years

Physical setting:

Office

Schedule:

8 hour shift
Monday to Friday

Supplemental pay types:

Bonus opportunities
Performance bonus
Yearly bonus

Application Question(s):

Proficient in Microsoft Office Suite (Word, Excel) and accounting software (e.g., Quickbooks & Drake Software a plus)?
Do you have eight years of experience in public accounting or a related field?
Do you have experience managing accounting teams of 10 or more?

Experience:

GAAP: 4 years (Preferred)

License/Certification:

CPA (Required)

Ability to Commute:

Flagstaff, AZ 86004 (Required)

Ability to Relocate:

Flagstaff, AZ 86004: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Administration Manager jobs

Senior Staff Accountant- Office Manager

Office Administration Manager

Administrative Manager

Manager, Contractor Administration

Receptionist / Office Manager

Office Manager

Benefits Administration Manager

Database Administration Manager

Office Manager

Insurance Office Manager

Office Manager

Manager, Payer Contract Administration

Office Manager

Remote Real Estate Office Manager

Office Manager

Office Manager

Senior Manager, State & Local Tax Administration

Office Manager

Manager, Office Administration

Senior Manager, Equity Administration

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