Overview:
Assist the Director of Events in organizing all Strawbery Banke Museum (SBM) museum events, which are the heart of what makes Strawbery Banke Museum a gathering place for the community.. Create and nurture this essential pipeline of museum stakeholders, including current and potential donors, through the museum’s events. Occasionally serve as the event lead on nights of Ghosts on the Banke and Candlelight Stroll. This position works closely with the Director of Human Resources, Volunteers, and Interns to recruit, train, and assign volunteers who sign up to work events.
The Events Coordinator will also assist the Director of Events as the contact person and organizer for some site rentals.
Applications are due by midnight on July 21st and only applications received through our Google Form application (https://forms.gle/kQzw8afThaShA26FA) will be considered.
Responsibilities:
Museum Events, General:
- Coordinate a mix of history-based entertainment for each event that include museum staff, volunteers, and contracted artists, and performers
- Coordinate event vendors including roleplayers, musicians, tradespeople, etc.
- Coordinate with other SBM Departments to assign individuals to specific roles, schedule, and train Special Events volunteers and staff
- Oversee decorations for each museum event including: working with the Facilities Department to install, maintain, remove, and store inventory of supplies
- Coordinate post-event breakdown and ensure all supplies are cleaned up and stored within a timely manner
- Assist in evaluating each event and preparing reports
Site Rentals. Under the direction of the Director of Events:
- Promote SBM as a unique and premier rental location on the Seacoast
- Respond to rental inquiries in a timely, effective and proactive manner
- Administer venue visits with potential clients and proactively facilitate follow-up conversations
- Update the internal master events calendar and communicate with SBM staff about needs for set-up and clean-up
- Work directly with clients, caterers and vendors to handle all logistics related to event rentals
- Be present at rental functions or ensure adequate SBM staff coverage
- Resolve customer complaints, elevating them to the Museum Events Manager as needed.
- Ensure compliance with insurance, legal, health and safety regulations (Dig Safe, etc.), all laws and rules pertaining to alcohol on premises, and obtain any required permits and licenses
Food & Beverage, Under the Direction of the Director of Events:
- Help ensure that food & beverage options helps tell the story of Strawbery Banke to visitors
- Assist in ensuring profit-making food & beverage options for regular visitors and event participants
Additional Duties
- Participate in all trainings and workshops required of Strawbery Banke Museum staff
- Other duties as assigned
Requirements:
- Bachelor’s degree preferred
- Attention to detail and highly organized
- Collaborative spirit; enjoys working with a wide variety of people and departments within and outside of the museum while also able to work proactively and independently
- Inclusive, transparent, communicative, and flexible
- Works evenings and weekends around for museum events (see outline above)
- Calm under pressure and ability to maintain a positive demeanor
Requirements of all Strawbery Banke Museum Staff:
SBM is committed to fostering a workplace that is truly equitable, inclusive, and accessible for a diverse group of staff, volunteers, and visitors. As such, it is an essential requirement that every SBM staff member:
- Exhibit a positive, collegial attitude and ability to work cooperatively with others at all levels of the organization including direct reports, colleagues, supervisor, volunteers, and visitors of all ages, abilities, and cultural backgrounds;
- Exhibit a positive, collegial attitude and ability to work cooperatively with others at all levels of the organization including direct reports, colleagues, supervisor, volunteers, and visitors of all ages, abilities, and cultural backgrounds;
- Foster inclusive and engaging interactions, accommodate safety and comfort needs and requests, and to provide the best visitor experience possible. Staff members equally share the responsibility of immediately addressing a deficiency, and/or, notifying the appropriate department or supervisor to address any situations.
Strawbery Banke Museum Staff Norms:
SBM is committed to fostering a supportive and safe work culture. Through a series of training sessions, the following norms were established:
- We will set and acknowledge boundaries that foster a healthy work/life balance
- We will help and support each other to create psychological safety and trust
- We will welcome different viewpoints, values, and ideas in solving organizational problems
- We will proactively, honestly, and constructively create clear expectations regarding communication with all potential stakeholders
- We will hold ourselves and each other accountable in executing mutually agreed upon decisions
Working Conditions
A minimum of 15 annual events including evenings and weekends (see above for details), with the bulk of events taking place from September – December; weekly schedule is adjusted accordingly to accommodate weekend and evening events.
Physical Requirements:
- Walking around the 10 acre campus, outdoors in all weather conditions
- Lifting moderate weight boxes
- Some ladder work
Job Type: Part-time
Pay: $19.00 - $20.50 per hour
Expected hours: 22.5 per week
Benefits:
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
Schedule:
- Evenings as needed
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Portsmouth, NH (Required)
Ability to Relocate:
- Portsmouth, NH: Relocate before starting work (Required)
Work Location: In person