Description:
General Office Duties:
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Greeting and assisting visitors/staff in person and by phone
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Maintaining postage machine (sufficient postage), adding postage to all outgoing mail, and completing certified mail forms
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Processing and tracking all mailing/packages to ensure proper and timely delivery
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Taking and picking up mail from post office, as needed
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Maintaining copiers, keeping them filled with paper and submitting all service requests
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Cleaning breakroom, refrigerator and ordering and stocking kitchen supplies, as needed
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Managing office supply inventory and ordering supplies, as needed. Coordinate ordering of needed BRC letterhead, envelopes, labels, etc. with the GSO office.
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Order catering for all functions such as monthly staff meetings, internal meetings, in-house CPE, internal meetings, etc., inclusive of ordering monthly birthday cake; setting up and cleaning up for these functions
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Assisting HR department for distribution and scheduling of busy season perks
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Assisting the point of contact for the Charlotte office with property management company, submitting maintenance requests, as needed
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Assisting with any special projects that are assigned
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Performing routine administrative tasks
Tax Administrative Duties:
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Assembling, processing, delivering and ensuring timely filing of all tax related tasks
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Scanning of all documents, etc. into appropriate location.
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Becoming proficient in software and procedures necessary for performing duties and tasks
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Assisting with other requests from BRC staff
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Working as a Team member with all BRC office locations.
Requirements:
Qualifications:
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Minimum High School Graduate
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1-3 years administrative support experience, preferably with an accounting firm
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Proficient in Microsoft Outlook, Word and Excel
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Excellent client service and interpersonal skills
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Excellent attention to detail
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Excellent organizational and communication skills
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Ability to multi-task in a seasonal fast-paced environment
Essential Physical Requirements:
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Fine hand manipulation in keyboarding 5-7 hours per day
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Requires standing for a period of time
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Some lifting up to approximately 20lbs.
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Valid NC driver license
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Ability to drive own vehicle to complete occasional office errands, as needed, such as post office and meal pickup