JOB GOAL: To maintain an accurate, well-documented payroll function, and provide other support as needed for business office functions. Works closely with Business Office and Human Resources staff to ensure compliance with internal controls, labor laws and tax laws.PERFORMANCE RESPONSIBILITIES: 1.Prepares weekly and bi-weekly payrolls, including printing payroll checks and processing ACH payroll transmissions. Reviews payroll production to ensure accuracy. Manages the pre-note process for direct deposit.2.Processes IRS and vendor checks or ACH transmissions for withholding and tax liability accounts on a timely basis and/or as required by statute.3.Verifies and maintains proper electronic and paper timekeeping records.4.Sets up and maintains employee payroll accounts with proper deductions for taxes, benefits, and other required deductions and garnishments.
Assures proper documentation and approvals are in place to ensure accurate deductions and banking transactions.5.Process enrollments and terminations for health, dental, and life insurance, including sending COBRA notices as necessary.6.Prepares and files quarterly 941s and annual W-2 statements for federal and state taxes. Works with the City as necessary to reconcile any discrepancies.7.Responds to employee questions regarding problems with stipends, payroll taxes, insurance needs, payroll deductions, tax sheltered annuities, Maine State Retirement questions, timesheet issues, etc.8.Assists the Assistant Business Manager with monthly liability account reconciliations.9.Prepares monthly reconciliation of MePERS data and verifies the electronic file is correct before submission and payment to MePERS.10.Reconciles the ME Unemployment payments and submits summary report to MSMA.11.Updates annual salary schedules in ADS.12.Updates and balances flexible spending accounts.13.Updates annual salary data for Group Life Insurance, MePERS, etc.14.Processes annual ACA (Affordable Care Act) filing.15.Keeps abreast of changes in federal and state tax laws, IRS Regulations, Maine State Retirement and their respective effects on payroll.16.Assists with the annual audit as requested.17.Provides back-up for accounts payable and accounts receivable as needed.18.Provide assistance in maintaining the Department of Education database (NEO) for the School Department.19.Maintains property/vehicle insurance information, and serves as a liaison with the School Departments insurance agent.20.Works closely with the Human Resources Specialist to maintain personnel records.21.Maintains confidentiality.22.Performs other tasks as requested by the Business Manager or Assistant Business Manager.TERMS OF EMPLOYMENT: 260 days, salaried, exempt position. Excellent benefit package