About us
We are professional, agile and professional.
Our work environment includes:
- Modern office setting
- Food provided
Job Overview:
We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation in the company and project documentation and correspondence in support of one or more managers / employees
Duties:
- Manage and maintain executives' schedules
- Coordinate meetings, appointments, and travel arrangements
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies and research new deals and suppliers
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Note: Added responsibilities will likely be added / removed over time
Experience:
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
Skills:
The following skills are required or nice-to-have for this position:
- Event planning
- Calendar management
- Office administration
- Project coordination skills
- Experience with QuickBooks is beneficial
- Customer support expertise
- Ability to transcribe accurately
- Strong customer service orientation
- 1-2 years of experience providing administrative support preferably in the A/E/C industry
Job Type: Part-time
Pay: $19.11 - $20.39 per hour
Expected hours: 20 – 30 per week
Benefits:
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Morning shift
- Night shift
Experience:
- Customer service: 1 year (Required)
Work Location: Remote