As a Program Coordinator, you will maintain a high level of professionalism, teamwork, and a focus on customer service. While programs are running, you will assist with travel, onboarding, meals, answering questions, and directing participants. In addition, you will work with your team on the continuous improvement of programs, processes, and procedures. You will develop strong working relationships with Executive Education colleagues in all units, as well as program faculty, Bloomberg Harvard colleagues, Bloomberg Philanthropies, other School departments, other University Schools, and vendors.
The Program Coordinator will support the team with both the participant and curriculum coordination:
As a Participant Coordinator, you’ll be responsible for tracking all enrollment information materials for our participants. You will be a main point of contact for our participants, answering questions prior to travel and assisting them with travel and housing arrangements, including on-site meals. You will plan and implement special events for programs and, when needed, works closely with Bloomberg Philanthropies events team.
As a Curriculum Coordinator, you will prepare and distribute course materials. You will work directly with our program faculty to coordinate advance readings and handouts, post materials on the course webpage and manage the in-person or online classroom media needs. You will collaborate with both faculty chair and director on development or distribution of program schedule and other materials as necessary, including program binders and branded material. When running programs offsite, you’ll work closely with Bloomberg Philanthropies’ production team to ensure a seamless delivery.
For both the participant and curriculum areas, you will assist in program close-out and reconciliation activities, including the submission of financial documentation in support of program activities described above. In addition, you will participate on other Bloomberg Harvard City Leadership Initiative administrative projects and duties as required.