Executive Assistant
Avista Hotels and Resorts, Avista Technology, Avista Travel and InsuranceAdvisor.com is seeking an experienced and highly organized Executive Assistant to provide comprehensive support to the CEO.
Key Responsibilities
- Function as the point of contact among executives, employees, clients, and other external partners, while maintaining strict confidentiality and discretion
- Manage information flow in a timely and accurate manner (emails, messages, various correspondence)
- Manage CEO's calendars and set up meetings, when requested.
- Format information for internal and external communication (memos, emails, presentations, reports, etc.)
- Screen calls and emails of the CEO as requested.
- Create and modify documents such as reports, memos, letters, and spreadsheets.
- Maintain and update email distribution groups and V-cards.
- Provide support using Microsoft Office to create dashboards, charts, spreadsheets, databases, and other reports, etc.
- Take and transcribe dictation, compose, and prepare confidential correspondence, reports, and other complex documents.
- Prepare and submit check requests, prepare expense reports including credit card receipts reimbursement.
- Schedule, reserve and prepare conference room for meetings, including AV equipment as needed.
- Receive and assist internal and external customers/visitors as needed.
- Make travel arrangements as directed and prepare documents for travel.
- Other duties as assigned.
Education and Experience:
- Associate degree in business or equivalent preferred
- Minimum 3-5 years’ current experience as an Executive Assistant to the President/CEO or to the Executive Vice President’s level
Knowledge and Skills:
- Ability to maintain confidentiality in all aspects of property ownerships, clients, staff, and organization information.
- Must be skilled in the creation and editing of documents using Microsoft Office products with attention to detail.
- Knowledge of principles and practices of basic office management and organization
- Ability to communicate effectively with strong verbal, writing, analytical and problem‐solving skills.
- Knowledge of principles and practices of the organization, planning, records management, and general administration
- Ability to follow oral and written instructions.
- Excellent organizational and multi-tasking skills
- Possess strong skills in correspondence, spreadsheets, and tables.
- Ability to work efficiently, thoroughly, independently, and timely.
- Ability to be flexible.
Benefits
Health, dental and vision insurance
Paid time off and holidays
Employee discounts on hotel stays
To apply for the Executive Assistant position at Avista Hotels and Resorts, please submit your resume and cover letter outlining your qualifications and interest in the role.
Job Type: Full-time
Benefits:
- Dental insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Orlando, FL: Relocate before starting work (Required)
Work Location: In person