Administrative Office Assistant
San Joaquin Valley Homes, the fastest-growing Home Builder in the Central Valley, is seeking a motivated and detail-oriented Administrative Office Assistant to join our team.
Job Responsibilities:
-
Perform general administrative duties
-
Assist with employee relations
-
Conduct all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
-
Communicate effectively with employees, customers, and external 3rd party vendors
-
Track and procure all company equipment and supplies
-
Schedule and coordinate office maintenance; arrange for the service of all office equipment, including office facilities.
-
Oversee reception weekly front desk coverage
-
Update and maintain phone contact list and phone system
-
Assist with covering front desk and customer service phone calls in a professional and courteous manner
-
schedule and coordinate meetings, special events, and luncheons
-
Facilitate data entry, document preparation, presentations, special reports, memos, letters, word processing, spreadsheets, and routine correspondences
-
Perform research and other duties necessary to obtain information; gather and organize data to prepare reports for review and action by others
-
Scan, organize, and maintain filing systems
-
Track company auto and field equipment, DMV processing renewals, DOT compliance, and maintain recordkeeping
-
Maintain company insurance policies, reporting, and annual renewals
-
Assist with new community sales office setup and closing, providing all updated compliance and relocation materials and equipment
-
Prepare and process incident/accident insurance claims
-
Coordinate company IT requests, solutions, and tech support
-
Assist with the SJVH Safety compliance program
-
All other duties as assigned
Education/Experience & Skills:
-
2+ years of proven experience as an administrative assistant or in a similar role or training. Builder industry experience is a plus
-
High School Diploma; College Degree preferred
-
Excellent technology skills, pick up quickly on new software
-
Proficient in Microsoft Office Suite, Cloud-Based Applications
-
Typing 50+ wpm,
-
Excellent verbal and written communication skills and multi-tasking skills
-
Strong time management skills with an ability to meet project deadlines
-
Ability to handle confidential or sensitive information
-
Excellent organizational skills and attention to detail
-
Strong analytical and problem-solving skills
-
Interact well with co-workers
-
Team player
-
Valid Driver’s License
-
Able to sit at a desk for extended periods, easily move around the office, and lift up to 20 lbs.
We are a Drug-Free and Smoke-Free Workplace. Pre-Employment drug testing is required for all positions
Compensation & Benefits:
$45,000-$55,000 DOE
Competitive Salary and Benefits package, including:
-
Medical, Dental & Vision Health Insurance
-
Base life insurance plan is provided at no cost to employees
-
Voluntary Flexible Spending Account Plans
-
Voluntary Life, Accidental, Hospital, Long-Term Disability, & Critical Illness Plans
-
PTO Accrual Program
-
Company Paid Holidays
-
401(k) plan including a 4% company match
-
Annual performance-based Bonus
-
Wellness Program & Gym Membership
-
Discounts on new home purchases
SJV Homes is an Equal Employment Opportunity Employer