100% Onsite
Hours: 9-5pm (40 hours/week)
Pay: $26/hr
BACHELORS DEGREE REQUIRED**
Position Summary:
We seek a positive, service-oriented, energetic and self-motivated Accounts Payable Processor to join our team.
The Accounts Payable Specialist will report to the Account Payable Supervisor and will work closely with the company's corporate accounting team.
Responsibilities include but are not limited to:
- Maintain vendor files in accounting database. Includes setting up new vendors, updating vendor information and auditing vendors for W-9 compliance.
- Manage TIN verification process for all new vendors.
- Audit Accounts Payable batches submitted by hotel properties. Audit includes verifying key data such as vendor code, invoice number, invoice date, amount, and general ledger code. Also includes verifying invoice image has been updated in Purchase order system.
- Enter invoices/vouchers received at the Home Office into the accounting system.
- Process Capital Expenditure invoices received from Development Accountant.
- Generate reports for Accounting team to review and approve.
- Submit Positive pay files to the bank for checks issued.
- Responsible for weekly hotel disbursements.
- Manage payment process including coordinating bank funding for electronic payments and required check signing protocols.
- Responsible for ensuring payments are mailed timely.
- Reconcile vendor statements on a weekly basis and handle vendor and internal inquiries.
- Ensure A/P trade and A/P check writing are in balance at the month’s end.
- Prepare 1099 Tax reporting annually.
- Comply with federal, state and company laws, policies and regulations
- Communicate via email and/or telephone to property personnel and Home office accounting team.