Successful ophthalmology and optometry practice looking for a Practice Administrator to join our organization. Must have a high level of initiative, commitment to providing a world-class patient experience, and capacity to manage a broad range of responsibilities.
Previous eye care experience required.
SUMMARY/PURPOSE
Responsible for aspects of business including, but not limited to, administrative, financial, personnel, billing, and maintenance. Monitors the activities of the practice operations to ensure the practice successfully meets its objectives.
ESSENTIAL JOB FUNCTIONS
This position is responsible for directing and coordinating the overall administrative functions of Insight Vision Care.
Essential duties and responsibilities:
1. Clinic Leadership
- Partner with physician owners to manage all aspects of the clinic.
- Lead and mentor staff to ensure efficient and excellent service to patients.
- Guide business activities to align with the strategic plan of the organization.
- Promote the clinic brand and culture.
- Ensure efficient infrastructure and clinic resources that promote employee productivity.
- Monitor clinic schedule daily and proactively identify any issues or concerns.
- Serve as role model to all employees, exhibiting professionalism and integrity in all interactions.
- Monitor staffing levels to ensure excellent customer service.
2. Financial Leadership
- Manage all insurance company contracts and negotiations.
- Prepare clinic financial statements and ensure accuracy.
- Prepare monthly production reports for physician partners.
- Manage billing office staff and ensure accurate and timely billing.
- Ensure accuracy and timeliness in coding, prior authorizations, claims submissions and appeals, and collections.
- Oversee performance of all accounts payable operations.
- Help to prepare and work with the company accountant to file all tax documents.
3. Business Development
- Work with physician owners in expansion and growth of the practice.
- Help with marketing the practice.
- Assist in recruiting and onboarding of new providers.
- Direct success of all service lines.
- Drive business to cash service lines including optical and contact lenses.
- Ensure provider credentialing is maintained for payers and facilities.
- Manage other business requirements including business insurance, malpractice insurance, etc.
4. Human Resources
- HR Management of clinic
- Performance reviews
- Employee Onboarding
- PTO Requests
- Employee File Management
- Employee Orientation and Training
- Create/Modify Policy and Procedure Manuals as Needed
- Create/Modify Employee Handbook as Needed Unlimited
- Employee Termination
5. Employee Recruiting
- Applicant Tracking
- Resume Review
- Managing Job Descriptions
- Conducting Phone Interviews
- Performing In Person Interviews
- Background Screenings
- Reference Checks
- Negotiating Salary and Start Dates
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
Work Location: In person