Job Description – Special Events and Volunteer Manager
The Special Events and Volunteer Manager (SEVM) will be responsible for event fundraising management for Charlotte Ballet, which includes all planning, financial reporting, budgeting, and project management. The Manager will also facilitate volunteer planning committees, in-kind donation solicitations, and work with Giving Officers on special donor events and stewardship. The SEVM will also partner with the marketing department on the production of all event materials including invitations, print collateral, public relations, and digital/social media.
The Special Events and Volunteer Manager will report to the Associate Director of Development. The successful candidate must be able to work within organizational budgets with an emphasis on maximizing existing events. The position will also serve as the main point of contact with the event liaison to all third-party vendors and events.
Charlotte Ballet’s mission is through dance, we create authentic connections, engaging and inclusive educational opportunities, and transformative experiences.
Job Description
Fundraising Event Planning and Execution
- Manages new and existing events such as Charlotte Ballet’s Annual Gala and other planned functions
- Maintains relationships with supporters on a regular basis
- Responsible for event budgeting, results analysis, and vendor contract negotiations
- Serves as the organizational liaison for all Third-Party fundraising events, providing promotional support and attending events
- Works with Director of Philanthropy and External Relations as well as gift officers to coordinate special donor cultivation events including those supporting capital campaign efforts
- Works with Marketing department on the production of all event materials, public relations, and digital/social media
- Writes and/or edits correspondence, solicitations, and acknowledgment letters
- Provides day of event coverage, which includes nights and weekends for some events
Volunteer Management
- Works collaboratively with Marketing, corporate giving, and major gift staff to ensure appropriate leveraging of event volunteers, attendees, and donor relationships
- Facilitates all volunteer event committees and manages all event volunteers
- Support volunteer needs cross-departmentally including performances
- Acts as a liaison to community groups and vendors, as assigned
- Continually build and maintain strong relationships with all volunteers, vendor liaisons, and other external stakeholders
Education, Qualifications, and Competencies
- Bachelor’s degree or equivalent professional experience
- Non-profit experience strongly preferred
- Experience planning and executing large events strongly preferred
- Exceptional communication and organizational skills
- Previous experience researching and managing portfolios; cold-calling experience a plus
- Proficiency in writing solicitation letters and proposal materials and creating/managing budgets
- Working knowledge of Microsoft Office and experience working with a complex donor database, preferably Raiser’s Edge
FLSA Status/Classification
- This position is considered Full-time and Exempt in status.
Compensation and Benefits
- $48,000-$52,000 / annual
- Benefits include: PTO, Sick Time, 403(b) Retirement Plan, Medical/Dental/Vision, Short/Long Term Disability, FSA
Charlotte Ballet is an Equal Opportunity Employer, and as such, we recognize our responsibility to embrace and promote Diversity, Equity, and Inclusion (DEI) throughout all aspects and levels of our organization including artistic programming, talent recruiting and retention, training, workplace culture, and community engagement.
Job Type: Full-time
Pay: From $48,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Evenings as needed
- Extended hours
- Monday to Friday
- Nights as needed
- Weekends as needed
Application Question(s):
- Please describe how you build and maintain relationships in your current and/or previous role(s).
Experience:
- Event planning: 1 year (Required)
- Relationship management: 1 year (Required)
Shift availability:
- Day Shift (Required)
- Night Shift (Required)
Ability to Commute:
- Charlotte, NC 28202 (Required)
Ability to Relocate:
- Charlotte, NC 28202: Relocate before starting work (Required)
Work Location: In person