If you are a proactive individual with excellent organizational skills and a passion for providing exceptional administrative support, we encourage you to apply for this position.
DESCRIPTION SUMMARY:
The purpose of the class is to provide highly responsible and varied complex office and clerical work. The work involves responsibility for performing difficult and varied office clerical services, public relations, and administrative details for the Chief of Police. Confidentiality and security are two critical mandates for this position. The work requires the application of considerable independent judgment and an intelligent degree of discretion based on knowledge of administrative and legislative policies regarding the Public Safety arena and the basic municipal organization. Special and unusual assignments are usually subject to closer supervision. This employee is expected to perform related tasks as required. Direction may, at times, be exercised over one or more clerical subordinates.
ESSENTIAL JOB FUNCTIONS-Include, but may not be limited to:
· Serves as the Records Custodian for police department reports and related documentation.
· Exercises supervisory authority over Clerical Assistant(s).
· Provides guidance and on-the-job training to Clerical Assistant(s).
· Receives calls and visitors for the Chief of Police; ascertains the nature of business.
· Schedules appointments for and with the Chief of Police.
· Composes, prepares, and maintains all correspondence as necessary.
· Maintains varied general files, and records.
· Coordinates and fulfills public records requests.
· When necessary, assists with applicant testing procedures.
· When necessary, assists with applicant interviews and related preparations.
· When necessary, assists with promotional interviews and related preparations.
· Prepares memos, reports, specifications, surveys, and other materials for presentation and record keeping.
· Compiles and records periodic reports from defined sources of information and statistics.
· Notary services rendered and records maintained.
· Posts and distributes Human Resource notices.
· Posts and distributes all inter-office/U.S. mail.
· Performs clerical services for the Chief of Police and Commanders (upon direction).
· Performs related functions as required.
MINIMUM QUALIFICATIONS- (Knowledge, skills, and abilities):
· Extensive knowledge of the principles and practices of modern police administration.
· Extensive knowledge of the technical aspects of law enforcement including criminal investigation and identification, crime prevention, traffic control and police training.
· Extensive knowledge of the types of firearms, communications and remove equipment used in modern police work.
· Thorough knowledge of municipal, state and federal criminal and related ordinances, laws and codes.
· Ability to plan, assign, direct and review the work of a large number of subordinates performing varied police activities including emergency situations involving danger to life and property.
· Ability to establish and maintain effective working relationships with civic and official groups, the general public and subordinates.
· Ability to prepare and present both oral and written information relating to activities in the department.
EDUCATION AND EXPERIENCE:
· Requires a high school diploma or GED and formal training, special courses, or self-education equivalent to satisfactory completion of one year of college education or specialized advanced training in business, office administration, office technology, or a closely related field.
· Requires considerable experience in performing clerical and office work of a progressively responsible nature.
· Experience in written and telephone communications.
· Must pass an intensive police background check.
· Due to the nature of the position, confidentiality is a must.
CERTIFICATIONS:
· Requires a valid State of Florida driver license and satisfactory driving record as a condition of initial and continued employment.
· Must be eligible for Florida Department of Law Enforcement/Florida Crime Information Center Certification which the City will provide.
PHYSICAL CONDITIONS:
The individual must be able to perform all essential duties of the position with or without accommodation. The following physical conditions apply.
· Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force on a regular and recurring basis, and sustained keyboard operations.
· The job risks exposure to no environmental hazards.
· The job requires normal visual acuity and field of vision, hearing, speaking, and color, depth, and texture perception.
Job Type: Full-time
Pay: $17.04 - $28.26 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
People with a criminal record are encouraged to apply
Experience:
- Customer service: 2 years (Preferred)
Ability to Commute:
- Fruitland Park, FL 34731 (Required)
Ability to Relocate:
- Fruitland Park, FL 34731: Relocate before starting work (Required)
Work Location: In person