EXECUTIVE ADMINISTRATIVE ASSISTANT
The Executive Assistant will provide high-level administrative support to the CEO and other senior staff.
Duties/Responsibilities:
- Reports to the CEO maintaining open communication and disclosure of the conditions, operations, and needs of the organization.
- Supports and directs public relations activities to build and maintain relationships with other organizations and the public.
- Provides high-level administrative support and assistance to the CEO and/or other assigned leadership staff.
- Arranges travel and accommodation for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- May recruit, interview, hire, and train junior administrative staff in the department.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Airport experience a must.
- Excellent verbal and written communication skills.
- Ability to establish and maintain working relationships with government agencies, community leaders, and the general public.
- Strong analytical and problem-solving skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Education and Experience:
- High school diploma required, bachelor’s degree in business administration or related field preferred.
- At least four years of related experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 50 pounds at times.
POSITION REQUIREMENTS:
- Airport Experience a must.
- Valid US Driver’s License
- Valid Social Security
- Valid Passport or birth certificate
- If non-US Citizens valid working permit
- Able to communicate in English fluently.
- Strong written and verbal communication skills
- Must be self-motivated and willing to learn.
- Customer service driven.
- Ability to pass criminal background check to be badged in secure areas of an airport.