OFFICE OF THE COOK COUNTY CLERK
NOTICE OF JOB OPPORTUNITY
ELECTION CLERK V
Reference ID: E-00002
Posting Date: June 21, 2024
Closing Date: July 5, 2024, 11:59:00 PM
Status: Full-time
Shift Start Time: 9:00 A.M.
Shift End Time: 5:00 P.M.
Department: Elections
Division: Elections
Location: 118 N Clark Street
Salary Range: $51,773
Grade: 14
Job Code: 4843
Union: SEIU73
Shakman Status: Non
FLSA Status: Non-Exempt
Application Process: Active Recruiting
Job Summary
The Election Clerk reports directly to Election Supervisor and is responsible for the election day assignments of election judges for assigned Cook County suburban townships for each election cycle. The Election Clerk duties also will include data entry and quality control of petitions, voter registration, candidate filing and records examination. The Election Clerk is responsible for supporting the administration of elections by performing a variety of tasks before, during, and after the election process. The Election Clerk will be responsible for the preparation of equipment for Election Day, record and maintain accurate accounts of equipment and supplies for inventory purposes. This role ensures that elections are conducted accurately, efficiently and in compliance with all legal requirements. The Election Clerk plays a crucial part in maintaining the integrity of the election process.
Essential Job Duties
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Support customer service in the processing of in-person and telephonic customer inquiries.
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Receiving and processing candidate filings, record examinations, objections to nomination petitions and other elections-specific filings.
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Assigns election judges for election day and nursing homes.
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Assures the assigned suburban townships are staffed with trained election judges.
- Communicates with assigned township committee people and election judges via phone and email.
- Works with township committee people and other community groups to recruit election judges.
- Maintains internal database of trained and active township election judge(s) for their assigned townships.
- Attends election judge recruitment events and training events for assigned townships as directed by Judges Unit Supervisor.
- Performs data entry of voter registration, candidate petitions, polling place assignments and mail voting applications.
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Performs quality control tasks voter registration events and petition challenges.
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Coordinates assignment of polling places.
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Communicates with Early Voting facilities and Early Voting Judges to maintain all Early Voting activities.
- Assist in the preparation and distribution of election materials, including ballots, voting machines, and supplies.
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Conduct pre-election logic and accuracy testing of voting equipment and systems.
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Monitor and manage the operation of voting machines and other election equipment.
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Address and resolve any issues with voting equipment.
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Perform election retabulations, reconciliation, rework activities and canvassing.
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Perform pre-election and post-election E- pollbook processing.
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Prepare records and equipment disposals in accordance to outlined retention requirements.
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Follow the equipment logistics plan.
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Ensure quality assurance measures are properly conducted.
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Perform decomposition of election equipment.
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Work off site as directed.
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Perform other duties as assigned.
This list represents the essential tasks performed by the Position. Employees may be assigned additional Position-related duties by management as required.
Minimum Qualifications
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High School Diploma or a General Education Development (G.E.D.)
- Two (2) years of elections related work experience with a governmental agency that conducts elections.
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Proficiency with Microsoft Word and Excel.
Resume and application must clearly indicate duration of, and nature of work experience and education for consideration in accordance with specific Minimum and Preferred Qualifications. If your resume and application do not reflect that you meet the Minimum Qualifications for the Position, you will not be eligible for this Position. Candidates will be required to provide proof of educational credentials and any applicable license or certifications as listed above at time of interview.
CANDIDATES WILL BE REQUIRED TO PROVIDE PROOF OF EDUCATIONAL CREDENTIALS AND ANY APPLICABLE
LICENSE OR CERTIFICATION’S AS LISTED ABOVE AT THE TIME OF THE INTERVIEW.
Knowledge, Skills and Abilities
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Knowledge of the election process including a basic understanding of working in accordance with statutory guidelines.
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Knowledge of Microsoft Office including Word and Excel.
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Ability to resolve conflicts or problems with minimal supervision.
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Ability to demonstrate excellent customer service, including always maintaining a professional demeanor while communicating with township committee people and election judges.
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Ability to work under pressure to meet strict deadlines
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Ability to communicate effectively and to work well as part of a creative and problem-solving team.
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Ability to work on multiple projects and prioritize for optimum results.
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Ability to work under pressure while multi-tasking and be able to meet strict deadlines.
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Ability to work overtime including evenings, weekends, and holidays during the election cycle.
Physical Requirements
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May have to stand or sit for long periods of time.
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May be required to frequently bend or stoop.
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May be required to lift or carry up to 55 lbs.
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Ability to bend, reach and carry.
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Ability to stand for extended periods of time.
Benefits Package
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Medical, Dental, and Vision Coverage
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Basic Term Life Insurance
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Pension Plan and Deferred Compensation Program
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Employee Assistance Program
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Paid Holidays, Vacation, and Sick Time
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You May Qualify for the Public Service Loan Forgiveness Program (PSLF)
For further information on our excellent benefits package, please click on the following link:
http://www.cookcountyrisk.com
If you are an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules.
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Falsification of any information in the application process will result in disqualification, dismissal after hire.
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Applications of eligible applicants will be retained for consideration for ONE-YEAR.
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Any offer of employment will be contingent on the applicant passing a background check and any required pre-employment testing. Pursuant to Section 44-1 of the Cook County Code of Ordinances, all Cook County employees must maintain residence in Cook County throughout their employment. New employees must establish residency in Cook County within six (6) months from their date of hire or face summary discharge.
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The duties list is not set forth for the purpose of limiting the assignment of work. They are not to construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside of an employee’s normal line of work.
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The Cook County Clerk’s Office hires and promotes based on the applicant’s qualifications and merit. Any Applicant who fails to comply with any of the requirements of the Notice of Job Opportunity will not be considered eligible for this position
- The Cook County Clerk’s Office does not hire for Non-Exempt Positions based on Political Reasons or Factors.
The Cook County Clerk’s Office does not hire for Non-Exempt Positions based on Political Reasons or Factors.
"METHOD OF APPLICATION: Apply online at https://cookcountyclerksofficetojob.com/apply. Online submission will close at 11:59 on July 5, 2024.
Must be legally authorized to work in the United States without sponsorship.
COOK COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
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