Position Overview: The Administrative Assistant will provide essential support to the Logistics and Fabrication teams, ensuring smooth operations through effective scheduling, vendor management, and administrative tasks. This role requires strong organizational skills, the ability to work with diverse personalities, and proficiency in computer applications. The ideal candidate will be detail-oriented, proactive, and capable of multitasking in a fast-paced environment.
Key Responsibilities:
- Scheduling and Coordination:
- Manage and coordinate schedules for the Logistics and Fabrication teams.
- Ensure all appointments, meetings, and deadlines are accurately maintained.
- Vendor Management:
- Liaise with vendors to ensure timely delivery of materials and services.
- Handle vendor communications and maintain positive relationships.
- Coordinate and schedule temporary staffing as directed.
- Timesheet Management:
- Correct and approve timesheets for team members.
- Ensure accuracy and timely submission of timesheets for payroll processing.
- Communication:
- Sort, distribute, and respond to emails, Teams messages, and phone calls promptly.
- Serve as a point of contact for internal and external communications for Logistics and Fabrication teams.
- Shipping and Receiving:
- Assist with shipping and receiving tasks as necessary.
- Coordinate logistics for incoming and outgoing shipments.
Qualifications:
- Strong organizational skills with attention to detail.
- Ability to work effectively with multiple personality types.
- Proficient in computer applications (Microsoft Office, Teams, etc.).
- Previous scheduling experience is a plus.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Ability to work evening and weekend hours depending on event schedules and deadlines.
Job Types: Full-time, Part-time
Pay: $17.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Las Vegas, NV 89118 (Required)
Work Location: In person