A member based financial advocacy group is looking for an engaging, energetic, and organized individual to support the organization in its day-to-day activities. The Associate Executive Specialist is a high-impact position within the team that works directly with the organization’s executive leadership as well as represents the organization externally to the organization’s member firms. The successful candidate will possess the necessary skills to react with appropriate urgency to situations that require quick turnaround, take effective action, and proactively solve problems. A keen attention to detail and the ability to manage multiple requests simultaneously is required. The ideal candidate is a proactive problem solver with strong communication skills and impeccable attention to detail. The ability to multitask, manage complex schedules, and meet challenging deadlines is essential to the position. Candidates must be able to work at the office location in Washington, D.C. at least 4 days a week (Monday – Thursday)
Status: Temporary with possibility for full hire
Salary: $22-$24/hour DOE
What You'll Do:
- Provide a high level of professional support, which includes a balance of experienced executive-level administrative support as well ongoing ad hoc business initiatives such as planning meetings, tracking deliverables, and pulling routine reports
- Serve as key administrative support for committee and task force meetings with members, including calendaring meetings, managing correspondence with members and assisting with the accuracy and completeness of related records
- Schedule and coordinate travel arrangements, calendars, and meetings for the Chief Executive Officer and Chief Operating Officer
- Prepare and modify documents, including correspondence, presentations, and reports for executive team
- Manage executive communications, both internally and externally, to maintain the company’s professional image, including responding to general company inquiry phone calls and email correspondence
- Support meetings and events through the assembly and timely shipping of all meeting materials, coordinating of prep calls, responding to general event inquiry phone calls and email correspondence, creation of Excel reporting documents, and other tasks on an ad hoc basis
- Deposit customer checks in a timely manner
- Collect and distribute mail, and maintain electronic filing systems
- Assist with the general maintenance of accurate records within our Salesforce CRM tool
- Supervise maintenance and manage inventory of all office equipment and drive resolution of all IT issues with Technical Support
- Maintain office supply inventory and anticipate needed supplies
- Assist in the management of shared team email inboxes
- Serve as the main point of contact in the office for visitors, security and building management; maintain staff access badges
- Provide general administrative and clerical support, including mailing, scanning, and copying
- Assist in other departmental projects as needed
Job Requirements:
- An undergraduate degree is required.
- 3+ years of relevant experience
- Top-notch organizational skills with an exceptional ability to prioritize and manage time-sensitive projects with multiple stakeholders
- Strong communication skills, with confidence interacting with all levels of an organization both orally and in writing
- Highly motivated self-starter who is accountable and willing to carry out a wide range of activities both independently and within a team environment
- Ability to follow policies and procedures, including the ability to handle confidential information in a professional manner
- Intermediate to advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills, including pivot table knowledge
- Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling with a strong attention to detail and a sharp focus on eliminating errors
- Proficient office equipment (phone and voicemail systems, copiers, scanners, etc.) skills, as well as a working knowledge of mail processes such as FedEx and UPS and the aptitude to learn new systems quickly
- Customer-service focus, with the ability to respond to requests and provide updates in a timely manner
- Adaptable, collaborative, and composed under pressure
- PREFERRED EXPERIENCE
- Experience working in a membership organization
- Familiarity with CRM tools such as Salesforce
- Experience with workplace productivity platforms such as Asana and Formstack
- Experience with expense reporting software such as Certify or Concur
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Staffing Services is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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Job Type: Full-time
Pay: $22.00 - $24.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person