We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
SEND A COVER LETTER AND RESUME WHEN APPLYING.
Must be able to clear extensive background checks. A Criminal Background Check is mandatory to maintain this position.
Job Training and Responsibilities
- Train to perform daily Live Scans and Ink Fingerprinting for customers.
- Train to perform daily Backgrounds for TSA PreChek and TWIC candidates
- Must train and take the Notary Exam to Notarize for Customers
- Train to take Passport Photos
- Train to help customers with DMV Registration Services
- Organize office and assist associates in ways that optimize procedures
- Greet Customers always with a smile
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties
- Post to Social Media (Facebook, Instagram, etc.)
Skills
- Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
- Knowledge of “back-office” computer systems (ERP software)
- Working knowledge of office equipment
- Thorough understanding of office management procedures
- Excellent organizational and time management skills
- Analytical abilities and aptitude in problem-solving
- Excellent written and verbal communication skills
- Proficiency in MS Office
- Social Media Skills (Facebook, Instagram, etc.)
Job Type: Part-time
Pay: $17.28 per hour
Expected hours: 20 – 25 per week
Schedule:
Application Question(s):
- You must be able to post on Facebook and Instagram. Are you skilled in Social Media Posts? YOU MUST ANSWER THIS QUESTION.
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person