At Freeman’s | Hindman we believe that people are enriched and energized when they are surrounded with objects of significance and meaning. Freeman’s |Hindman is one of the leading and fastest growing fine art auction houses in the U.S. Our values are evident in how we approach the marketplace, providing unmatched service, a focus on excellence, and holding the utmost respect for our clients and the items we steward. As a globally recognized brand, we conduct over 140 auctions each year for everything from contemporary paintings and fine jewelry to French furniture and rare books. With salerooms and business offices in Atlanta, Boston, Chicago, Cincinnati, Cleveland, Denver, Detroit, Miami, Milwaukee, Naples, New York, Palm Beach, Philadelphia, San
Diego, Scottsdale, St. Louis and Washington, D.C., we stay locally relevant while passionately catering to our global sellers and buyers.
The Cataloguer assists the Specialists in research and maintaining classification and labeling of all property in-house according to departmental cataloging standards. The Cataloguer coordinates authentication and acts as liaison with colleagues and client contacts. Passionately supports the Freeman’s | Hindman brand in daily interactions with clients and team members. Follows the five principles of the client interaction guidelines in all communication.
Key responsibilities:
- Maintain departmental cataloging standards
- Maintain reference library and request reference acquisition when needed, with Specialists
- Oversee proper entry of all Cataloguing for sales including but not limited to categorization, dating, provenance, Use of Name, measurements, condition report, etc.
- Oversee catalogue edits with Specialists
- Coordinate with regional offices and TEPC, regarding in-coming property and any required additional information, authentication, or restoration
- Perform initial inspection and condition report of property on-site as it arrives in-house
- Maintain departmental cataloging standards
- Maintain reference library and request reference acquisition when needed, with Specialists
- Oversee proper entry of all Cataloguing for sales including but not limited to categorization, dating, provenance, Use of Name, measurements, condition report, etc.
- Oversee catalogue edits with Specialists
- Coordinate with regional offices and TEPC, regarding in-coming property and any required additional information, authentication, or restoration
- Perform initial inspection and condition report of property on-site as it arrives in-house
- Communicate any recommended adjustments to auction estimates, cataloging and condition with internal client representative or client
- Provide cataloging to Head of Sale for approval and communicate with Department Coordinator and TEPC Associate once it is ready to be sent out with receipt
- Foster relationships with experts, art advisors, institutions, and authenticating bodies to ensure timely authentication as needed
- Maintain database of experts, schedules and fee structures
- Coordinate authentication of property, including shipment, fees, and, when needed and with the assistance of Specialists
- Communicate with appropriate colleagues regarding timeline of authentication and suggested sale date
- Perform research for Specialists, providing reference citations for catalogue when needed
- Write essays for the catalogue on individual lots, artists, collections or collectors, as appropriate
- Respond to online inquiries with Specialists’ oversight
- Attend client appointments with the supervision of Specialists and assists in generating listings and appraisals
- Meet with in-house appointments and walk-ins
- Assist Specialist with creating proposals
- Given the global nature of our business, may work outside of normal business hours or across departments (e.g., with Accounting or Operations) to assist clients with particular needs.
- Oversee the timely re-slating of unsold property
- Ensure the estimates for re-offered property and cancelled sales are adjusted accordingly and communicate adjustment with appropriate colleague
- Other duties as assigned
Successful candidate will possess:
- Bachelor’s Degree in Art or Design or related field preferred
- Minimum of 3-5 years’ administrative or customer service work experience, especially in the arts design field
- Organized and detail-oriented
- Excellent communication and interpersonal skills
- Superior client service skills
- Proficiency in Microsoft Office applications, e.g., Word and Excel
- Strong follow-up skills and attention to detail
Freeman’s | Hindman is proud to be an Equal Opportunity Employer. We do not discriminate based on identity- race, color, religion, national origin or ancestry, gender identity, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, marital status, citizenship status, or any other legally recognized protected basis under federal, state, or local law.