Initially reporting to the President & CEO, the Executive Assistant is an integral and highly visible role. The successful candidate will be a self-starter, comfortable working in a collegial, team environment with minimal day-to-day oversight.
Responsibilities
- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage CEO’s travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Maintain an organized filing system of paper and electronic documents
- Prepare analyses, reports and presentation
- Complete other assigned projects and administrative tasks
Required skills and qualifications
- Bachelor’s Degree
- Three or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
- Solid organizational skills, including the ability to prioritize and multi-task
- Advanced knowledge of Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
- Ability to communicate effectively and professionally with all levels of the organization and externally with tenants, vendors and other outside parties
- Ability to work independently and with minimum supervision
- Ability to work in a fast-paced environment
- Must possess strong work ethic
- Must be a team player
Preferred skills and qualifications
- AppFolio/Yardi experience
COMPENSATION
$55,000-$60,000 base
Job Type: Full-time
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
- Overtime
Ability to Relocate:
- Los Angeles, CA 90025: Relocate before starting work (Required)
Work Location: In person