Description:
High school diploma or GED AND nine(9) years of progressively responsible experience in contract administration to include overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts.
Note: Highest completed degree in the following majors: Business, Finance, Public Administration, or a closely related field will count towards the minimum nine (9) years of required work experience.
- Associate's degree counts as two years of experience
- Bachelor's degree or higher counts as four years of experience
Responsibilities:
Contract Management:
1. Drafting and Reviewing Contracts:
- Prepare, review, and negotiate contract terms and conditions to ensure compliance with company policies and legal requirements.
- Collaborate with legal counsel to address complex legal issues within contracts.
2. Contract Execution:
- Facilitate the signing and execution of contracts, ensuring all necessary approvals are obtained.
- Maintain records of executed contracts and ensure proper storage and retrieval.
3. Monitoring and Compliance:
- Monitor contract performance to ensure compliance with terms and conditions.
- Track key contract milestones, deliverables, and renewal dates.
- Address and resolve any compliance issues or disputes that arise during the contract term.
4. Vendor Management:
- Establish and maintain relationships with vendors, acting as the primary point of contact for contract-related matters.
- Conduct vendor evaluations and performance reviews to ensure quality and adherence to contract terms.
Financial Management:
5. Budget and Cost Control:
- Monitor contract budgets and expenditures, ensuring costs are within approved limits.
- Identify opportunities for cost savings and negotiate favorable terms to benefit the organization.
6. Invoicing and Payments:
- Review and process vendor invoices for accuracy and compliance with contract terms.
- Ensure timely payments and resolve any billing discrepancies.
Risk Management:
7. Risk Assessment:
- Identify potential risks associated with contracts and develop strategies to mitigate them.
- Ensure that all contracts have appropriate risk management clauses and insurance requirements.
8. Compliance and Audits:
- Ensure all contracts comply with relevant laws, regulations, and company policies.
- Prepare for and participate in internal and external audits related to contract management.
9. Documentation and Record Keeping:
- Maintain comprehensive and organized records of all contracts, amendments, and related documentation.
- Ensure proper documentation of all contract changes and communications.
Job Type: Contract
Pay: $45.00 - $60.00 per hour
Expected hours: 40 per week
Schedule:
Experience:
- Contract management: 5 years (Required)
- Vendor management: 1 year (Required)
- Risk management: 1 year (Required)
Work Location: Remote