Summary of Duties: Primary duties- Bookkeeping
- Receive and process daily payments: membership renewal
- Receive and process Event registration and payments
- Receive and process Insignia orders and payments
- Manage daily credit card receipts for membership receivables
- Prepare and complete bank deposits daily
- Manage A/P & A/R files
- Accounting data entry : daily bank reconciliations, refunds, etc
- Prepare Accounts Receivables Invoices monthly
- Prepare invoices and payments for Accounts Payable
- Manage and reconcile credit card receipts for payables
- Work with Accountant on monthly reconciliations of accounts
- Manage TPG advertisers: seek new advertisers, monitor expiration dates, invoice for renewals, Assemble and mail/advertising Media Kits
- Assist with payroll: track FTO, insurance coverage, payment cycle
- Assist Accountant with end of year inventory, taxes, records, reports, etc
- Assist and Prepare for Annual Financial Audit
General office support:
- Answer door: accept deliveries, solicitors, guests, etc
- Answer phones, redirect calls, customer service- renew dues, take orders, give membership info, event registrations, etc
- Monitor/manage general email inbox • Receive, open, and distribute mail daily
- Receive, fill and ship orders. Prepare outgoing mail
- Assemble and mail / advertising Media Kits
- Maintain Insignia and Publications inventory
- Misc filing of office documents
- Assist in routine data entry updates for member files, making changes and updates to data
- Membership renewal: assist with and prepare annual billing
- Maintain office supply inventory, machines, and purchase supplies
- Support and provide Administrative assistance to the Director, Assistant Director, Membership and Professional Services Manager with meetings, seminars and projects
Long term Projects:
- Marketing for TPG Advertisers
- Maintain TPG advertisers and records
- Maintenance of archived records, files
- Management of old AR/AP files & purges
- Other responsibilities: Special projects as assigned, other duties as assigned
Reporting relationship:
The Bookkeeper/Administrative Assistant reports to the Assistant Director and is ultimately responsible to the Executive Director.
Working conditions:
The office environment is non-smoking. AIPG business hours are 7:30 am to 4:30 pm MT, Monday through Friday. Partial remote work is an option for this position.
Professional Dress code
Benefits offered
Personnel policies:
As described in AIPG PERSONNEL POLICIES.
Qualifications:
- High school diploma or associate degree.
- Experience with QuickBooks Online.
- Professional telephone etiquette and communications skills are essential.
- Computer literacy and working experience with spreadsheets and Word.
- Experience with advanced applications is highly desirable. (Database experience is a bonus.)
- Ability to complete tasks in the time allotted.
- Ability to work cooperatively.
- Must be able to complete duties with minimal supervision, expeditiously, and with initiative.
- Telephone etiquette skills.
- Computer literacy.
- Dependable and punctual.
- Attention to detail.
Join our team as a Bookkeeper/Administrative Assistant and contribute to our office's smooth operation. Apply now to be part of a dynamic work environment where your skills will be valued and developed.
Job Type: Full-time
Pay: $21.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) 3% Match
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Work from home
Experience level:
Physical setting:
Schedule:
Experience:
- Bookkeeping: 1 year (Preferred)
Ability to Commute:
- Westminster, CO 80234 (Required)
Ability to Relocate:
- Westminster, CO 80234: Relocate before starting work (Required)
Work Location: Hybrid remote in Westminster, CO 80234