Part-Time Administrative Executive
Organization: Consumer Attorneys of Inland Empire (CAOIE), a Chapter of State Association, Consumer Attorneys of California (CAOC)
Location: Inland Empire surrounding area
Work Arrangement: Hybrid/Remote
Hourly Rate: $30.00-$40.00 hr.
Hours: 10-15 hours per week
About Consumer Attorneys of Inland Empire (A Chapter of CAOC):
As a Chapter of the State Association, (Consumer Attorneys of California,) Consumer Attorneys of Inland Empire is dedicated to advocating for the interests of Californians, in the Inland Empire with 120 member-attorneys championing plaintiffs seeking justice from wrongdoers. This role presents an exciting opportunity to join a vibrant local chapter representing plaintiff attorneys and their clients in the Inland Empire region. The position requires being based in the Inland Empire surrounding area with the flexibility of a hybrid/remote work arrangement.
Summary:
The Part-Time Administrative Executive will provide comprehensive administrative support to CAOIE’s leadership and members. Under the direction of CAOC, the role encompasses managing various facets of organizational operations, including event coordination, sponsorship procurement, membership management, financial assistance, and ensuring compliance and structure on behalf of the committees and Board of Directors.
Responsibilities:
Event Coordination:
In collaboration with CAOC;
- Organize quarterly Mandatory Continuing Legal Education (MCLE) events.
- Secure event venues, negotiate contracts, and coordinate catering and sponsorships.
- Manage speaker logistics and prepare event materials.
- Coordinate additional social events, aligning with procedures for MCLE events.
- Organize Annual Retreat for Board Members
Annual Event (Palm Springs)
- Collaborate with CAOC and OCTLA to secure exhibitors and sponsorships.
- Engage with past sponsors for renewal opportunities.
- Work with board members to secure new sponsorships.
Board of Directors (BOD) Committee Support and Compliance
- Coordinate monthly BOD meetings, prepare agendas, and manage meeting logistics.
- Maintain records of meeting minutes.
- Oversee committees to ensure efficient task completion.
- Monitor meeting attendance to ensure compliance with organizational bylaws.
- Draft notices for any violations of bylaws.
Membership Management:
- Process new memberships and renewals.
- Compile reports on membership status and trends.
- Conduct member outreach efforts, including personalized phone calls.
List Serve Management:
- Monitor and manage the organization's list serve, liaising with CAOC.
- Vet members, including Personal Injury attorneys and non-mediators.
Website Management:
Liaising with CAOC
- Update the organization's website with new events and content.
- Manage event pricing and online registration.
Financial Coordination:
Liaising with CAOC.
- Handle accounts payable and receivable
- Prepare financial reports for meetings and assist with monthly balancing.
Qualifications:
- Previous administrative support experience, preferably in a non-profit or legal setting.
- Strong organizational event coordination and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite, online collaboration tools, social media platforms, and familiarity with website management platforms is advantageous.
-Availability to take on additional administrative duties upon request.
To apply jobs@caoc.org
This position offers an excellent opportunity to contribute to the growth and success of CAOIE, supporting its mission within the Inland Empire surrounding area.
CAOC is an Equal equal-opportunity employer committed to fostering a diverse and inclusive workforce
Job Type: Part-time
Pay: $30.00 - $40.00 per hour
Expected hours: 10 – 20 per week
Benefits:
- Flexible schedule
- Professional development assistance
Schedule:
- Monday to Friday
- Weekends as needed
Experience:
- Microsoft Excel: 2 years (Preferred)
- Microsoft Powerpoint: 3 years (Preferred)
Ability to Commute:
- San Bernardino, CA 92408 (Preferred)
Ability to Relocate:
- San Bernardino, CA 92408: Relocate before starting work (Required)
Work Location: Hybrid remote in San Bernardino, CA 92408