Description:
We are currently seeking an accurate, upbeat, and self-motivated individual to add to our team. In this part-time role, you will primarily be pulling down purchase orders from various builder portals and entering them into our service database, assisting the accountant with daily A/P and A/R entries, and assisting the Office Manager with various administrative tasks. To succeed in this position, you will be highly accurate, efficient, and able to pivot with grace. This position reports to the Office Manager.
Duties and Responsibilities
- Download builder purchase orders from individual portals and cross-check the information by comparing them to our internal database daily.
- Enter approved POs into internal database.
- Research PO discrepancies when necessary and work with the Sales team to rectify the issue.
- Compare vendor invoices to internal POs and record them in QuickBooks for payment.
- Receive customer payments against open invoices in QuickBooks.
- Assist the Customer Service Reps with overflow calls, if needed.
- Update SOPs (Standard Operating Procedures) for respective job duties, if needed.
- Uphold the excellent reputation of our company by providing great service.
- Work collaboratively with other team members to achieve shared goals.
- Perform other light administrative tasks as needed.
Requirements:
- Intermediate or better computer skills, including Microsoft Office and databases.
- Basic mathematical skills.
- Quality and efficient data entry.
- Consistent, accurate, thorough, and detail oriented.
- Exceptional organizational and multitasking skills.
- Outstanding communication skills, written and verbal.
- Excellent customer service and interpersonal skills.
- Polished phone and email etiquette.
- Ability to thrive in a deadline-driven environment.
- Desirable: 2+ years of experience in the construction industry.
- Desirable: Any experience with QuickBooks.