The ideal candidate is an energetic, flexible, friendly, well-organized professional who has experience in handling a wide range of administrative and executive support related tasks and who can work independently. The Administrative Assistant will report to the HR & Operations Manager and work directly with the Partners of the company and be responsible for the following tasks along with ad hoc projects that may come along.
- Answer and manage all incoming zoom calls, relay messages and direct calls in a professional and courteous manner.
- Assist office with clerical duties including (but not limited too) photocopying, filing, scanning, mailings, typing documents, lunch orders, accept packages, greet and assist visitors to the office, sorting and sending mail etc.
- Maintain appearance of all common areas in office, including meeting rooms, lobby, kitchen, employee lounge and office supply area.
- Keep inventory and order office & kitchen supplies as needed
- Order and pick up company lunches for the office as needed.
- Provide administrative support to DSF’s founding partners including, but not limited too, calendar management and travel coordination.
- Track and compile monthly expense reports using Concur
- Assist with marketing posts such as LinkedIn posts and articles
- Assist with vendors and service providers relationships and tracking
- Assist with all internal employee events, company meetings, and social gatherings
- Assist in overseeing and maintain company online presence. (LinkedIn, Social Media, Company Website, etc.)
- Assist Asset Managers with property websites as needed
- Perform administrative office support and EA duties as assigned.
Desired Skills and Experience:
- Consistent regular scheduled attendance required
- Excellent interpersonal skills and pleasant positive demeanor
- Ability to multi-task in a very fast-paced environment
- Ability to handle different personalities in a professional manner
- Must be able to work independently as well as within a team.
- Self-starter and self-motivated
- Smart, well rounded, ability to take initiative and follow-up
- Interest in real estate, marketing, investments a plus
- Excellent verbal and written communication skills
- Ability to oversee Social Media accounts and websites
- Significant attention to detail
- Proficient on Microsoft office; including Outlook, Excel, PowerPoint and Word
- Strong organizational skills
Job Location: 341 Newbury Street, Boston, MA. This is a full-time onsite position.
Work Hours: Monday thru Friday 9 am - 5:30 pm (WFH Friday)
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- office support: 2 years (Preferred)
Work Location: Hybrid remote in Boston, MA 02115