About the Company:
Kung Fu Tea is America’s Bubble Tea chain. We pride ourselves in providing the best products for our customers and being innovative in every possible way. We are also a franchisor that creates opportunities for our franchisees to become part of the restaurant group and make their entrepreneurial dream happen.
We have an exciting opportunity for an Administrative/HR Assistant to join our growing team at Kung Fu Tea. Under the supervision of the HR Manager the ideal candidate will play a vital role to ensure the smooth operation of our Head Office in Midtown Manhattan.
Duties & responsibilities:
- Answer incoming calls; take messages and redirect calls as required.
- Manage letters and packages and distribute them accordingly.
- Daily management of conference rooms.
- General office management; ordering stationery, cleaning supplies, IT equipment, food and beverages etc. ensuring that the inventory record is up to date.
- Maintain the daily office setup - restocking fridges and snacks, coffee machines, bathroom supplies and other tasks as needed.
- Organizing travel and accommodation for employees.
- Management of Uber and Lyft accounts.
- Liaise with the billing team.
- Receive and direct visitors.
- Build and manage relationships with external vendors: Building maintenance, cleaning company, key card contractor, etc.
- Keeping the office in line with OSHA and fire safety guidelines.
- Monitor business insurance policy renewals, tracking and payments.
- Supervise the maintenance of office equipment; printer, fax, coffee machine etc.
- Provide monthly spending reports
- Assist with recruiting - setting up/maintaining job posts and coordinating interviews
- Assist HR with employee orientation and onboarding.
- Assist HR with the termination process and communicate with IT and other teams.
- Assist HR/Admin Team with event planning and budgeting
- Perform other duties as assigned.
Skills and requirements
- 2-3 years administrative experience
- 1 - 2 years of HR experience is a plus.
- Ability to communicate well in person, in writing and over the phone.
- Proficient in Microsoft Office and Google Suite.
- Familiarity with Paycom, preferred but not required.
- Strong attention to detail
- Ability to organize, work independently and prioritize work.
- Excellent time management and organizational skills.
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- New York, NY 10018: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative Assistant or Receptionist: 1 year (Preferred)
Work Location: In person