Overview:
As our Construction Office Manager, you will play a crucial role in overseeing the daily operations of our office, ensuring efficient and organized functioning. The ideal candidate will have a minimum of 5 years of relevant experience in office management, bookkeeping, and AR/AP management within the construction industry.
Responsibilities:
- Oversee daily office operations, ensuring smooth and efficient functioning.
- Manage all aspects of bookkeeping, including AR/AP tracking for construction projects, coding vendor and subcontractor invoices, and preparing financial reports.
- Ensure accurate and timely data entry in Quickbooks, maintaining up-to-date financial records.
- Coordinate or implement Certified Payroll
- Creating and tracking submittal package
- Coordinate with project managers and other departments to facilitate seamless project execution.
- Act as the point of contact for customers and subcontractors, addressing inquiries and providing timely updates.
- Perform general office administration duties, including but not limited to printing, scanning, filing, supply orders, and minor technical assistance.
- Demonstrate high-level proficiency with Microsoft Office products and Quickbooks Online
Qualifications:
- Previous experience (5 years) in office management, preferably in the construction industry.
- Strong knowledge of construction processes and terminology.
- Strong bookkeeping skills and proficiency in accounting software (QuickBooks, Excel, etc.)
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy.
- Proactive problem-solving abilities , as well as the ability to work independently.
- Exceptional communication and interpersonal skills.
Job Type: Full-time
Benefits:
- Health insurance
- Life insurance
- Paid time off
Experience:
- Microsoft Office: 5 years (Preferred)
- Administrative experience: 5 years (Preferred)
Ability to Commute:
- Charlotte, NC 28206 (Required)
Work Location: In person