We are looking for a responsible Assistant/Receptionist to perform a variety of administrative and clerical tasks. Duties of the Assistant/Receptionist include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Assistant/Receptionist responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Word, MS Excel and office equipment. If you have previous experience as an assistant or receptionist and familiarity within our industry (construction/engineering/architecture/design), we’d like to meet you. Ultimately, a successful Assistant/Receptionist should ensure the efficient and smooth day-to-day operation of our office.
Language Requirements: Proficiency in English is essential; Spanish proficiency is preferred.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures.
- Order office supplies and cafeteria and research new deals and suppliers
- Maintain contact lists.
- Management of petty cash.
- Provide general support to customers.
- Act as the point of contact for internal and external clients
- Perform tasks such a maintaining coffee to serve customers and keep the meeting room and the reception area in perfect order.
- Assisting with submitting permits to counties or cities will be a plus.
Skills
- Proven experience as an assistant or receptionist
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School diploma/College Degree not required; additional qualification as Assistant will be a plus.
- Starting at $15.00 Compensation: Based on experience.
Job Types: Full-time, Contract
Pay: From $15.00 per hour
Benefits:
Schedule:
Application Question(s):
- Have you previously worked for a construction design company?"
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Required)
Language:
- Both English and Spanish fluently (Required)
Location:
- Winter Springs, FL (Preferred)
Shift availability:
Ability to Relocate:
- Winter Springs, FL: Relocate before starting work (Required)
Work Location: In person