Purchasing, Sales and Marketing Specialist
Summary:
Nassau Provisions is seeking a reliable, professional, and motivated Purchasing, Sales and Marketing Specialist to join our growing team. In this role, the candidate will work directly with the Purchasing Manager and Sales Manager to coordinate with vendors and customers for selling and purchasing of accurately priced merchandise, with auditing of the pricing on a monthly basis.
Duties and Responsibilities:
Purchasing Department:
- Researching new vendors, tracking deliveries, and updating order records (e.g. dates, invoices and discounts)
- Use internal reports to Monitor stock levels and identify purchasing needs.
- Track orders and ensure timely delivery.
- Update internal databases with order details (dates, vendors, quantities, discounts)
- Follow up with suppliers, as needed, to confirm or change orders.
- Maintain updated records of invoicing and contracts.
Chain Account Management:
- Establish and maintain positive, long-term relationships with both buyers and/or store managers.
- Maintain authorized item(s) files for all the Chain store accounts.
- Perform monthly audits for key accounts according to a schedule to ensure pricing is up to date.
- Compare pricing in the system with authorized item(s) file to verify there are no discrepancies.
- Compare current pricing in the system with authorized item(s) file to see if any item pricing needs to be increased.
- Complete new item/price change/promo forms if required and send notices to customers and sales team.
- Provide sales team with updated authorized item(s) lists.
- Assist A/R team with payment deductions.
- Process orders & enter special pricing and/or bid pricing.
- Working with vendors for customer specific promotions, monthly promos, and holiday/seasonal promotions.
Marketing:
- Work with the team to update the catalog. Including emailing vendors for the annual renewal fee, creating invoices and working with the accounting team on deductions.
- Working with Vendors for new item email blasts, Monthly, seasonal & holiday promos.
- Review the weekly new items to create New Item Sheets.
- Coordinate with A/P for any new vendors to submit deductions for catalog fee, new product launch & samples.
- Communicate to our customers through Constant Contact & social media platforms.
Special Price Monthly Audits:
- Use Microsoft excel reports monthly for all customers with special or bid pricing to ensure no items are sold below certain thresholds.
- Review any pricing that falls between certain thresholds and verify if price increases need to be implemented.
Qualifications:
· Experience with Microsoft Office Suite including but not limited to outlook, word and excel
· Excellent written and verbal communication skills
· Ability to multi-task
· Tech-savvy and fast learner
· Experience in similar position preferred
Job Type: Full-time
Monday thru Friday with schedule from 9am - 5:30pm
Hourly pay range dependent on experience: $22.00-$24.00 per hour
We are an Equal Employment Opportunity Employer!
Benefit Conditions:
Work Remotely
Job Type: Full-time
Pay: $22.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- administrative work: 1 year (Preferred)
Work Location: In person