Project Management Assistant
The PM Assistant is responsible for the submittal/transmittal process and drawing coordination. His or her main duties will be to assist the Project Management team, as well as coordinate with all departments.
Reports to: Senior Project Manager
Responsibilities:
Submittals
Responsible for coordination of the submittal process, including but not limited to:
- Create project start-up (upon receipt of project award memo)
- Order bid bonds, payment and performance bonds
- Order insurance certificates, ensure subcontractor certificates are up to date
- Prepare preliminary lien notices
- Create project binders
- Disburse specs and bid book plans
- Create submittal log for review by PM to determine project specific submittal requirements
- Request submittal data from vendors
- Review of submittals with Project Management and vendors to ensure complete, accurate submittals
- Processing submittals from the office in a timely manner
- Prepare closeout documentation
Project Management
- RFI Entry and transmittal entry
- Ensure project filing system is created, up to date and organized for each new job
- Assist Project Management Team in the implementation of new systems, i.e. manpower tracking, look-a-head schedules, foremen meetings, etc.
- Miscellaneous tasks for the Project Management Team
Requirements:
- Bachelor’s degree and/ or related experience
- Wide degree of creativity for designing and implementing new processes and/ or organizational attributes
- Construction industry experience is a plus
- Ability to judge and effectively plan to accomplish goals
- Excellent communication skills
- Proficient in computers including software for MS Office (Excel, Word, Outlook)
- Positive and proactive attitude a must
Sun Mechanical employees enjoy many benefits including: 401k, medical, vision, dental, paid time off, paid holidays, and competitive salaries.
Job Type: Full-time
Pay: $36,000.00 - $40,000.00 per year
Work Location: In person