Party Baby Seattle is seeking a dedicated and organized Operations Coordinator to join our team. The Operations Coordinator will play a crucial role in ensuring the smooth operation of our staffing and administrative functions. This position requires excellent organizational skills, the ability to manage multiple tasks simultaneously, and strong interpersonal communication skills.
About Us:
Party Baby Seattle is the market leader in upscale party rentals for kids' parties and events in the Pacific Northwest. We specialize in creating memorable events with our soft play equipment, bounce houses, the popular Bubble House, ball pits, and more. Our mission is to deliver joy and excitement through safe, clean, and colorful play environments. Our clients include the Seattle Mariners, Seattle Seahawks, Fortune 500 companies, local radio hosts, professional athletes, and hundreds of families throughout the Pacific Northwest.
Key Responsibilities:
- Scheduling: Manage staff schedules for weekend events, ensuring availability weeks in advance, and arranging backup coverage as needed.
- First Interviews: Conduct initial interviews with potential candidates for soft play specialists and event prep staff positions.
- Policy Development: Assist in creating and updating company policies and procedures to maintain a high standard of operations.
- Administrative Support: Provide general administrative support to ensure smooth operations within the company.
- Tools Access: Utilize internal tech stack to assist with event scheduling, customer service, and client outreach efforts.
- Outreach: Conduct outreach to clients, as needed.
Qualifications:
- Minimum of 2 years of proven and documented experience in an administrative or coordination role.
- Strong organizational skills with the ability to multitask effectively.
- Excellent communication and interpersonal skills.
- Proficiency with HoneyBook, Acuity Scheduling, Rippling, Google Drive, Instagram, and other relevant tools, preferred.
- Ability to work independently and as part of a team.
- Experience in customer service and client outreach is a plus.
Check us out at www.partybabyseattle.com and our Instagram @partybabyseattle for more info.
Compensation:
- Competitive hourly rate ($20 - $25 per hour, based on experience).
- Flexible part-time schedule.
How to Apply:
If this sounds like a great fit, we would love to hear from you! Apply now and become a valued member of the Party Baby Seattle team.
Party Baby Seattle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 15 – 20 per week
Benefits:
- Flexible schedule
- Referral program
Schedule:
Application Question(s):
- Do you have experience with employee scheduling and employee calendar management? Please describe your approach and how you ensure staff availability and how you arrange backup coverage.
- Do you have experience conducting interviews for potential candidates? If so, please describe your approach and how you ensure you select the best fit for the role.
- What tools and technologies have you used for administrative support, customer service, and client outreach? Please specify your proficiency with HoneyBook, Acuity Scheduling, Rippling, Slack, Google Drive, and Instagram.
Experience:
- Customer service: 2 years (Preferred)
- Administrative: 2 years (Preferred)
Ability to Commute:
Ability to Relocate:
- Burien, WA: Relocate before starting work (Required)
Work Location: In person