The office services assistant enhances attorney and staff effectiveness by providing administrative support and excellent customer service.
Minimum Qualifications:
-
High School diploma or equivalent
-
Reliable access and use of dependable transportation
-
Must have valid NC drivers license, clean driving record
-
Proof of insurance will be required
Employment Status: Part time up to 29 hours per week
Expectations:
-
Regular attendance consistently on time (unless pre-approved or modified schedule)
-
Accuracy of work product
-
Ability to meet deadlines and produce rush projects as assigned
Physical Demands:
-
Requires long periods of standing, walking, and climbing stairs.
-
Some moderate to heavy lifting of files and office supplies, along with some bending, stooping, lifting, and reaching
Knowledge/Skills/Abilities:
-
Must be proficient in Microsoft Office Suite; Word, Outlook, etc.
-
Knowledge of NetDocs (DOCSs Management), Rainmaker and/or Elite helpful
-
Ability to complete tasks assigned in a timely fashion
-
Ability to manage/meet deadlines
-
Must be flexible and detail oriented
-
Excellent customer service and interpersonal skills
-
Effective verbal communication skills and computer literacy
-
Ability to work under pressure and handle conflicting priorities
-
Ability to maintain confidential information
-
Ability to work independently, or as part of a team, using initiative in all aspects of assignments
-
Excellent time management skills
-
Strong organizational skills and attention to detail
-
Keen observation skills
Essential Functions:
The Office Services Assistant position may involve some or all of the following duties:
-
Pick up and drop off mail to/from US Post Office
-
Process and distribute mail
-
Make deliveries on behalf of the firm, to include filings at the County Courthouse, Industrial Commission, Court of Appeals, Supreme Court, other law firms, and out of town deliveries
-
Document delivery/set up/break down during trials or other off-site meetings or firm events
-
Assist with trial prep, as may be assigned
-
Receipt, logging and delivery of internal faxes
-
Assist with daily document/notebook production, as instructed by attorneys or other support staff
-
Photocopying/printing from e-mails, CDs
-
Scanning and burning CDs
-
Duplication of Videotapes, DVDs, and CDs
-
Maintenance of Kitchens, Conference Rooms, and Library
-
Daily maintenance of copiers/printers/fax machines, to include restocking paper, changing toner cartridges, etc.
-
Restocking and/or inventory of supplies
-
Filing for attorneys and staff
-
Assist with closing of files
-
Provide assistance on reception desk, as needed
-
VTC set up, as needed
-
Office furniture moving and set up, as needed
-
Empty office recycle bins
-
Other duties as may be assigned