POSITION SPECIFICS
Title: Department Secretary
FTE: Limited Term Employment (40 hours/week) – approximately 6 months
Schedule: Monday – Friday between the hours of 7:30am-5:00pm
Holiday Rotation: None
Weekend Rotation: None
On Call Requirements: None
POSITION SUMMARY
Work closely with clinic leadership to assist and execute on administrative tasks for the Primary Care Clinics.
POSITION TECHNICAL RESPONSIBILITIES
- Collaborate with clinic leadership on staff schedules.
- Coordinate internal and external meetings including scheduling, accurate minute taking, gathering necessary materials and other preparatory tasks.
- Schedule interviews and assist with follow up.
- Assist with special events, including ordering, pickup, and set up.
- Greet and direct, as appropriate, all visitors and patients, utilizing skills consistent with quality customer service.
- Answer phones and transfer or communicate all messages appropriately.
- Run and prepare reports; assist with sending of reports as requested.
- Assist with special project tasks including coordination, research, and information gathering.
Provide other clerical duties as requested.
POSITION REQUIREMENTS
Education:
- Required: High school diploma or equivalent.
- Preferred:
Experience:
- Required: 2-3 years of administrative or clerical experience.
- Preferred:
Licenses and Registrations:
- Required: None
- Preferred:
Certification(s):
- Required: None
Preferred:
-
BENEFIT SUMMARY
- Retirement plan with immediate vesting and employer match
- Discounted membership to our state-of-the-art fitness facility