We are looking for an administrative assistant to work with the Gary Pools Construction Teams. The ideal candidate will be self-directed and have excellent communication and time management skills. We are a fast-moving, family-owned company with room for growth
Job Duties
- Track and Collect Payments from Customers (A/R)
- Answer all Phone Calls and Direct them to the Appropriate Parties
- Develop and Document Processes to Promote Departmental Organization
- Communicate Job Progress to Customers
- Circulate Invoices for Supervisor Approval
- Track Sales and Construction Progress
- Utilize Excel for Multiple Metric Tracking
- Order and Track Uniforms for Employees
- Track and Respond to Leads
- Onboard New Employees
- Onboard New Sub Contractors
- Keep Contractor Contracts Current
- Maintain Customer Files
- Coordinate with and Assign Jobs to Subcontractors
- Schedule Appointments
- General Office Management Duties (Filing, Answering Phones, etc.)
- Data Entry
- Release Jobs for Construction
Required Skills
- Proficient in Microsoft Office (Excel and Word)
- Accurate Data Entry Skills
- English
Preferred Skills
- Spanish Speaking
- AR Experience
Job Type: Full-time
Work Location:
Work Remotely
How to Apply
- Submit Your Resume on Indeed
- Take the Indeed Questionnaire
- Complete the Indeed Skills Tests
- Complete the Culture Index Survey (You Will Get an Email with the Link Once You Apply)
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
Application Question(s):
- After applying on Indeed, be sure to check your email and take the Culture Index Survey.
Experience:
- Microsoft Excel: 5 years (Required)
- Administrative Experience: 5 years (Required)
Language:
Ability to Relocate:
- San Antonio, TX 78216: Relocate before starting work (Required)
Work Location: In person