Job Summary:
This is a dual duty position.
Function as an administrative Assistant, the duty requires individual to be reliable, task-oriented, work directly with executives, and responsible for a wide variety of administrative duties. The individual need to be highly self-motivated, professional, and capable of managing work load and prioritizing tasks in a fast-paced corporate environment.
Function as a HR Coordinator, the responsibility requires outstanding written, verbal, and interpersonal communication skills. The position also requires ability to effectively manage conflict and work autonomously.
General Duties:
- Responsible for overall front office activities, including reception area, answering phone calls, mail, travel arrangements
- Responsible for the maintenance of office equipment and supplies
- Performs other administrative functions as assigned
- Maintain high level communication both verbal and written required by Corporate Executives
- Assist with facilitating corporate events from conception through completion for both internal and external meetings
- Organize executive level filing and organization
- Work independently and with internal teams on ongoing and special events within the organization
- Assist with special projects of executive including daily activities
- Analysis of housekeeping needs of corporate offices. Delegate and assist on an as needed basis
- Follows all safety procedures and policies
- Must be consistent with punctual attendance
- Maintain good housekeeping practices in work areas
- Comply with all company rules and regulations during course of duties
- Redirect HR related calls or distribute correspondence to the appropriate person
- Perform orientations & onboarding
- Assist in ad-hoc HR projects, like collection of employee feedback
- Support other functions as assigned
Skills and Qualifications:
- Minimum of 2+ years of experience as a Corporate Administrative Assistant reporting directly to senior management
- Applies principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions
- Demonstrates strong organization skills and attention to detail
- Works on multiple tasks simultaneously with regular interruptions
- Works professionally using courtesy and tact with a wide variety of individuals in person, via telephone, and in writing
- Completes tasks effectively according to schedule
- Follows and applies specific rules and regulations, and relies on instructions and pre-established guidelines to perform the functions of the job
- Proactively acknowledges when there is a problem
- Actively looks for ways to help colleagues
- Proficiency in collaboration and delegation of duties
- Impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
- Meticulous attention to detail while performing repetitive tasks
- Initiative to ask questions when uncertain or unclear.
- Ability and willingness to maintain professional relationships with customers and colleagues
- Strong ability in using MS Office (MS Excel, MS Word, and MS PowerPoint,)
- Ability to handle data with confidentiality Good organizational and time management skills
Job Type: Full-time
Pay: $17.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person