Job Overview:
We are seeking a detail-oriented and organized Office Assistant to join our team part-time. The ideal candidate will provide administrative support, handle office tasks efficiently, and assist in ensuring smooth operations within the office at an apartment community in Hillsborough. Office and leasing experience are strongly recommended.
Duties:
Answer phones/return calls
Review and enter invoices in property management software
Enter rent payments/scan payments
Monthly newsletter
Late notices
Recertification packets
Application packets
Assist with recertifications/applications
Send balance due/credit letters
Generate eviction paperwork
Walk property and generate letters (ex. Trash bags in breezeway)
Open and close work orders and provide weekly open work order log for manager and maintenance
Accompany vendors/contractors to unit maintenance is not available
Call applicants on waitlist/update waitlist
Upload leasing documents
File paperwork into resident files
Check mailbox and rent drop slot
Post monthly occupancy in software
Collect laundry money and roll the quarters every month
Contact vendors to schedule carpet cleaning, carpet replacement, plumbing needs, electrical needs as instructed by manager/maintenance
Deliver notices
Place orders for maintenance and office supplies as instructed by manager
Make sure all equipment has the necessary supplies-paper in the copiers/printers, staples in the stapler, pens, paper towels and soap in kitchens and bathrooms, etc.
Pick up supplies as needed
Qualifications
- Computer skills
- Customer service experience
- Administrative experience
- Phone etiquette
- Organizational skills
- Office experience
- Data entry proficiency
- Ability to handle multi-line phone systems
- Calendar management skills
- Proficiency in Microsoft Office
- Strong proofreading skills
- Previous customer support experience
- Ability to coordinate projects effectively
- Clerical experience
- Filing skills
Job Type: Part-time
Pay: $16.00 per hour
Expected hours: 10 – 12 per week
Schedule:
Work Location: In person