Supervision received from: VMA Administration, Director, Office Manager
Daily Hours: 8am to 3:15pm
Qualifications:
· Must be 18 years of age or over.
· Must have good secretarial, computer and communication skills.
· Must have the ability to interact with people in a professional manner.
· Submits necessary documents to complete personal file, including 3 references, diploma, fingerprinting and background clearance form, TB test, proof of immunizations (MMR, TDaP and Flu.)
· Agrees to abide by the school policies and procedures and to carry out the director directives.
Educational Characteristics:
· AAA degree is minimum. Bachelor’s degree is preferable.
Duties and Responsibilities:
· Generates the required administrative work
· Meeting families in the morning/afternoons and provide customer service and help them with their needs
· Ability to work in multiple web/school program software – Procare, Transparent Classroom, Canvas, PowerPoint, Excel, Microsoft.
· Answers the telephone, records and distributes all messages, keeps staff mailboxes current.
· Schedules interviews, observations and conferences through Google Calendar and other devices as directed
· Maintain and order upon Administration request office/school/Montessori/food supply+chemical/janitorial/other materials
· Establish and maintain and update all Employee and Parent handbook Policies
· Maintain daily students’ attendance check
· Conduct and coordinate Fire, Earthquake and Lockdown drills
· Assist teachers in planning for Monthly Calendars and Newsletters and other events
· Communicate with parent as needed, direct them to Administration in case of problems or concerns
· Assist Administration with the enrollment process
· Stay in close communication with Administration and keep all team updated on the daily events
· Attend general school functions as requested
· Interprets the education program, the philosophy, policy and procedures of the school and communicates the same to parents, children, prospective parents, and colleagues.
· Maintains confidentiality of all school matters
· Files and maintains all office related materials. Cares and maintains the employee and student files and their records, keep them order
· Help maintain and organaze common areas,
· Be courteous and pleasant to children, teachers, parents, and colleagues.
Job Type: Full-time
Pay: From $17.00 per hour
Benefits:
Schedule:
Experience:
- Administrative experience: 1 year (Preferred)
- Microsoft Office: 1 year (Required)
Work Location: In person