Job Description
Job Title: Accounts Payable Specialist
Industry: Business Services
Location: Chicago
Hourly: $25
Schedule: M-F
Overview:
The Accounts Payable Professional is responsible for managing the company’s accounts payable processes, ensuring accurate and timely processing of invoices, payments, and reconciliations. This role requires a high level of attention to detail, strong organizational skills, and the ability to work effectively with vendors and internal departments. The ideal candidate will have experience in accounts payable functions and proficiency in accounting software.
Key Responsibilities:
- Review, verify, and enter invoices into the accounting system.
- Match invoices to purchase orders and packing slips.
- Ensure proper coding of invoices and adherence to company policies and procedures.
- Process invoices using various systems such as Sage 50, DocuPeak, NetSuite, and others.
- Prepare payment files for ACH, wires, credit cards, and check payments.
- Conduct weekly and monthly check runs, ensuring timely disbursement of payments.
- Download check registers into Positive Pay for fraud prevention.
- Maintain vendor records and information, ensuring accuracy and completeness.
- Respond to vendor inquiries regarding payment status and resolve discrepancies.
- Reconcile vendor statements and handle vendor correspondence.
- Reconcile monthly vendor statements, ensuring all discrepancies are addressed.
- Manage month-end accruals and prepare related reports.
- Reconcile accounts payable transactions and assist with general ledger account reconciliations.
- Prepare and manage reports and forecasts related to accounts payable.
- Assist with the preparation of year-end 1099 and W-9 reports.
- Support special projects and provide assistance to the accounting team as needed.
- Train new accounts payable employees on procedures and systems.
- Ensure compliance with internal controls and company policies.
Qualifications:
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of 3 years of experience in accounts payable or related accounting roles.
- Proficiency in accounting software such as Sage 50, NetSuite, Intacct, and SAP
- Strong understanding of accounts payable processes and best practices.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- High level of accuracy and attention to detail.