Summary of Duties:
The position shall provide support to the assigned directorate - LSP
Specific duties:
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Serves as office representative in a professional and courteous manner
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Coordinate the logistics for on and off-site meetings
- Pickup, receive, open, and distribute original or copies of mail (Center, U.S. Postal, express services, and other mail deliveries), packaged material, announcements, directives, facsimiles, letters, correspondence (hardcopy and electronic), and packages to the appropriate personnel or organization in a specified timeframe.
- Survey and gather requirements for supplies to ensure the office has sufficient stock to avoid work interruption
- Photocopy, fax copies of materials, and prepare the documentation for graphic and photographic requests as requested.
- Establish, review, maintain, and archive office files/records in accordance with KSC policy and NASA procedures.
- Inform the organization's property custodian of any property or equipment, including furniture that needs to be moved, obtained, replaced, repaired, or excessed.
- Provide word processing services by preparing or creating letters, presentation charts, memoranda, and other documentation
- Carries out recurring office procedures independently.
- Has comprehensive knowledge of general office practices, guidelines and references
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Provides policy and procedural guidance to managers and secretaries/management support assistants.
- Assists with records management and other documents
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Ensures consistent and quality products.
- Performs varied duties including or comparable to the following: handles visitors/phone calls, maintains calendar, operates office automation equipment, coordinates travel, maintains files, coordinates and tracks correspondence, coordinates and tracks actions, coordinates meetings, schedules conference rooms, takes meeting minutes, disseminates information, coordinates moves and information services.
Knowledge, Skills, and Abilities:
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High school diploma, minimum of one (1) year of experience in office administration.
- Good grammatical and writing skills
- Good skills in Excel, Word, PowerPoint
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Knowledge of SharePoint
- Communications skills (oral and written)
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Strong organizational and time management skills
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Strong attention to detail
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Self-starter; ability to work independently
Other:
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Overtime may be necessary