Administrative Assistants ensure the efficient day-to-day operation of the office and support the work of management and other staff. Successful candidates will have excellent customer service and must be outcome oriented. The ability to work in a fast-paced environment with strong attention to detail is essential. You will be fully engaged and busy from the first day and we guarantee there will never be a dull moment.
Responsibilities:
· Will oversee most administrative duties for assigned department
· Manage and process time & attendance which includes reviewing and clearing electronic timecard exceptions in Blueforce, corresponding with field managers via email to resolve outstanding exceptions before payroll is due, and tracking the attendance of assigned group of employees
· Review and approve or deny APO/PTO/PSL/Early Leave requests and email managers with this information
· Input data pertaining to time & attendance in multiple Excel logs
· Write attendance warnings and terminations
· Contact or meet with employees when attendance issues arise and understand the FMLA/ADA/PLOA process to appropriately coach employees when applicable
· Process and mail Job Abandonment letters
· Research Union inquiries pertaining to attendance
· Assist with Customs Seal documentation
· Cover reception area as needed
· Will be assigned projects as needed and is expected to juggle multiple projects with superb accuracy
· Assist and support office management
Requirements:
· High school diploma required; Bachelor’s degree desired
· Proficiency in MS Word, MS Excel, and MS Outlook a must
· Knowledge of operating standard office equipment
· Proven minimum 1-year Admin or assistant experience
· Excellent time management skills and ability to multi-task and prioritize work
· Excellent written and verbal communication skills
· Strong organizational and planning skills
· Strong attention to detail and problem-solving skills
Job Type: Full-time
Pay: $19.00 - $20.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Office: 1 year (Preferred)
Work Location: In person