- Job Summary: The Payroll and Benefits Specialist manages employee compensation and benefits programs. This position assists with the administration payroll and all benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, and 401(k) plan.
Responsibilities:
Payroll & Benefits
- Accurately process weekly payroll through Paychex Flex (employee database account maintenance/updates for all withholding, taxes, deductions, etc.) in a timely and confidential manner.
- Entering employees information into payroll system
- Updating any direct deposit
- Making any updates including tax information
- Email pay stubs when requested
- Setting up with payroll account
- Resetting their accounts with payroll
- Review paystubs
- Sending emails to PCA/Payroll/operations about any errors, inconsistencies so they can be addressed by the PCA team.
- Benefit enrollment
- Benefit follow up
- Benefit payments
- Unpaid medical bills
- Un-enrollment of benefits
- Documentation audit (internal)
- Payroll audits
- Payroll shortages/Payroll balances/Payroll issues
- Maintain electronic and hard copy personnel files including, but not limited to, regulatory reporting requests, verifications of employment, and unemployment claim inquiries.
- Process paperwork for new employees and enter employee information into the payroll system.
- Train employees on organizations’ timekeeping systems.
- Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
- Record employee information, such as transfers, and resignations to maintain and update payroll records.
- Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
- Performs quality checks of benefits-related data.
- Assists employees regarding benefits claim issues and plan changes.
- Assist with Open Enrollment and distributes all benefits enrollment materials and determines eligibility.
- Job Summary: The Payroll and Benefits Specialist manages employee compensation and benefits programs. This position assists with the administration payroll and all benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, and 401(k) plan.
Responsibilities:
Payroll & Benefits
- Accurately process weekly payroll through Paychex Flex (employee database account maintenance/updates for all withholding, taxes, deductions, etc.) in a timely and confidential manner.
- Entering employees information into payroll system
- Updating any direct deposit
- Making any updates including tax information
- Email pay stubs when requested
- Setting up with payroll account
- Resetting their accounts with payroll
- Review paystubs
- Sending emails to PCA/Payroll/operations about any errors, inconsistencies so they can be addressed by the PCA team.
- Benefit enrollment
- Benefit follow up
- Benefit payments
- Unpaid medical bills
- Un-enrollment of benefits
- Documentation audit (internal)
- Payroll audits
- Payroll shortages/Payroll balances/Payroll issues
- Maintain electronic and hard copy personnel files including, but not limited to, regulatory reporting requests, verifications of employment, and unemployment claim inquiries.
- Process paperwork for new employees and enter employee information into the payroll system.
- Train employees on organizations’ timekeeping systems.
- Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
- Record employee information, such as transfers, and resignations to maintain and update payroll records.
- Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
- Performs quality checks of benefits-related data.
- Assists employees regarding benefits claim issues and plan changes.
- Assist with Open Enrollment and distributes all benefits enrollment materials and determines eligibility.
- Assist employees with carriers and process life status changes.
- Post open positions internally and externally, maintain recruitment-related reports such as listings, applicant tracking, new hire log, and turnover reports.
- Facilitate weekly recruitment meetings.
- Support hiring manager to screen candidates; conduct new-employee onboarding orientation.
- Managing distribution of offer letters and welcome packets to new hires.
- Serve as administrator for background checks and employment verification.
- Support new hires' onboarding orientation, including the creation of employee emails, issuing agency laptops, technical equipment, identification badges, and access keycards.
- New Staff Orientations.
- Maintains personnel records and reports. Maintains organizational charts, employee directory, and office procedures manual.
- Other duties as assigned pertaining to the hob description above.
Required Skills and Experiences:
- Adhere to policies, procedures, and compliance requirements of PA Care at Home Services for the Department of Health, OLTL and MCOs.
- Associate degree in HR or related field, but experience and/or other training/certification may be substituted for the education. Bachelor’s degree in human resources preferred.
- Two years experience in HR, payroll, and/or benefits administration.
- Extensive knowledge of employee benefit’s and applicable laws.
- Excellent written and verbal communication skills.
- Experience with Paychex Flex or other payroll software.
- Excellent organizational and time management skills.
- Proficient with Apple Software, Microsoft Office Suite or similar software.
- Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
- Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA.
- Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
- Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manages the annual catch-up contribution enrollment and payments.
- Provides necessary reports for allocation/billing charges.
Job Type: Full-time
Pay: From $18.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work setting:
Education:
Experience:
- Payroll/Benefits: 1 year (Preferred)
Language:
License/Certification:
- Driver's License (Preferred)
Ability to Relocate:
- Philadelphia, PA 19134: Relocate before starting work (Required)
Work Location: In person