Small busy construction office in Sanford looking for an administrative service coordinator. We need a team player who is dependable, detail oriented, organized, and can work well under pressure. This position provides excellent service to our customers and will handle the administrative end of their service needs from start to finish. Full time, Monday – Friday 7:30am-4:30pm. $19 per hour and up, based on skills and experience. PTO, holiday pay, IRA with company matching.
Job Duties:
- Answer multi-line phone system
- Communicate with customers via phone and email
- Create proposals, invoices, and add customers/jobs in QuickBooks
- Job coordinating, routing, and scheduling
- Payment tracking and follow-up
- Communicating with service techs to complete proposals and invoices
- Provide support for technicians who are out in the field
- Apply and close-out construction permits
- Research and order materials
- General office duties
Requirements:
- Proficient in QuickBooks, Word, Excel, and Outlook
- Proficient in using the internet, working with PDF files, and communicating by email
- Must be able to multi-task
- Must be dependable
- Great customer service skills
- Experience answering telephones
- General knowledge of city locations within the Central Florida area
- Minimum of 2 years administrative experience required
- Previous construction office experience a PLUS
- Permitting experience a PLUS
- Experience with ordering underground utility locates (Sunshine 811) a PLUS
- Must pass a background check
- Smoke free workplace
*We Are an Equal Opportunity Employer*
Job Type: Full-time
Pay: From $19.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative experience: 2 years (Preferred)
- QuickBooks: 2 years (Required)
- Microsoft Office: 2 years (Required)
Work Location: In person