Job ID:
40349
Location:
450 Brookline Ave, Boston, MA 02215
Category:
Administration Support/Customer Service
Employment Type:
Full time
Work Location:
Hybrid: 2-3 days onsite/week
Overview
The Scheduling Coordinator provides support for the Inpatient Physician Assistants and Inpatient Oncology Attendings at Dana-Farber Cancer Institute. The Coordinator keeps the daily schedules updated and accurate, communicates changes, advertises shifts, and oversees payments. The Coordinator works closely with the administrators for the Inpatient Service, Physician Assistant Program, and Oncology Hospitalist Program. The Coordinator works with clinical leadership to build future schedule blocks and identify resource needs.
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
This position’s work location is hybrid with two or three days per week remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI).
Responsibilities
Create and manage schedules for the inpatient responding clinicians and inpatient oncology attendings
Update daily schedule with unplanned absences, new sign-ups, and census surge needs on all applicable platforms
Responsible for gathering time off requests
Manage templates based on FTE changes, RVU targets, and schedule preferences
Assist leadership with building the quarterly inpatient physician assistant schedules
Support the building of the annual Master Attending Schedule
Advertise open shifts for surge coverage in a timely manner
Assist the physician assistant program with timesheet inputs
Manage payments for surge attendings; assist the Department of Medicine on resident payments
Track and report staffing metrics as requested
Participate in and support quality improvement projects across inpatient service line
May provide back-up support for patient intake scheduler
Other duties as assigned
Qualifications
Bachelor’s degree required.
0-3 years relevant experience preferred. Experience (academic or professional) within a medical, scientific, or office setting preferred.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Excellent written and verbal communication skills
Proficient with computer applications, particularly Microsoft Excel, Outlook, and Office Suite. Ability to adapt to unfamiliar schedule technologies
Strong customer service skills and the ability to interact professionally with peers, leadership, and external contacts
Ability to maintain confidentiality and pay attention to detail
Excellent ability to organize, prioritize, and follow-through
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
EEOC Poster