Department: Corporate Administration
FLSA/Classification: Exempt/Salaried
Reports to: President/CEO
Direct Reports: Concierge
Summary:
The Executive Assistant provides administrative and general clerical support to the President/CEO.
Essential Duties and Responsibilities include, but are not limited to:
- Maintain an efficient and effective Executive Office.
- Coordinate all activities of the President/CEO.
- Maintains a calendar for the CEO and assures that complete information is available for all matters.
- Composes and prepares correspondence for signatures.
- Takes minutes for required meetings.
- Answers the phone, provides information, and receives information concerning matters related to the executive office.
- Arrange for meetings and conferences.
- Collaborate with the Executive Management Team Members.
- Prepare Annual Reports and Board Meetings.
- Develop and maintain file and record systems for correspondence, contracts, board records, and other corporate documents.
- Complete special assignments/projects as required by the President/CEO.
Minimum Education/Skills/Experience/Credentials:
- A bachelor’s degree in business administration or equivalent experience is preferred.
- One year of Executive Administrative experience is required; three years of experience is preferred.
- Fiscally responsible.
- Advanced knowledge of Microsoft Office and Outlook, Excel, PowerPoint, and general office procedures.
- Good interpersonal relations with proven communication skills, both verbal and written.
Job Type: Full-time
Pay: From $48,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
- Weekends as needed
Application Question(s):
- PLEASE NOTE: The pre-employment process includes a background check, physical, and drug screening panel - including cannabis.
Education:
Experience:
- Executive Assistant: 1 year (Required)
- Executive administrative support: 3 years (Preferred)
Ability to Commute:
Ability to Relocate:
- Rockford, IL: Relocate before starting work (Required)
Work Location: In person